Administrative Assistant
- Manage front office operations and maintain a professional, welcoming environment
- Coordinate and schedule client appointments accurately and efficiently
- Maintain medical records, including filing, transcription, and records transfer
- Perform general clerical duties (phones, copying, faxing, mailing, typing, filing)
- Assemble and maintain client intake packets and documentation
- Order, track, and manage office and client supplies
- Assist with intake processes, billing sheets, and communication with referral sources
- Prepare check requests, maintain census data, and update intake/discharge logs
- Attend staff meetings and record meeting minutes
- Coordinate service and maintenance for office equipment and communicate with vendors
- Manage petty cash in accordance with company policy
- Maintain a clean, organized, and presentable office environment
- Complete required administrative reports and maintain policy/procedure manuals
- Perform additional administrative duties to support facility operations
- Strong teamwork and collaboration skills
- Professional, courteous, and positive communication style
- Excellent organizational, multitasking, and time management abilities
- Strong computer skills and phone etiquette
- Ability to build effective working relationships with staff and external partners
- Commitment to completing required training and maintaining compliance with HIPAA, licensing, and CARF standards
- High School Diploma or equivalent required
- Previous administrative, clerical, or secretarial experience preferred
- Strong organizational, communication, and computer skills
- Ability to manage multiple priorities in a fast-paced environment
- Mission-driven organization serving individuals in behavioral health and substance use recovery
- Supportive team-oriented culture
- Stable Monday–Friday schedule
- Opportunity to make a meaningful impact in your community
- Competitive hourly pay and benefits package
- Medical, Dental, and Vision Insurance
- Flexible Spending Accounts
- Life Insurance
- Paid Time Off
- 401(k) with Company Match
- Tuition Reimbursement
- Employee Recognition Programs
- Referral Bonus opportunities
- And More!
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