Office Manager / Bookkeeper

Job Description

Job Description

Position Title: Office Manager / Bookkeeper

Company Overview:
We are a luxury custom home builder seeking a highly skilled professional to oversee bookeeping and administrative operations. This role requires deep experience, strong organizational skills, and the ability to handle a wide range of responsibilities with precision and professionalism.

Key Responsibilities:

• Manage accounts receivable and accounts payable
• Manage day to day accounting functions in QuickBooks. Should be a strong user of QB, including reporting functions.
• Oversee HR functions , including onboarding and compliance (less than 12 employees)
• Administer workers’ compensation, general liability, and builder’s risk insurance policies
• Prepare and file annual company reports with provided information
• Assist with setting up new companies and ensuring compliance
• Coordinate and manage bank draws and related financial communications
• Maintain accurate and timely financial records using QuickBooks and Excel
• Support executive team with various financial and operational tasks

Qualifications & Experience:

• Advanced proficiency with QuickBooks and Microsoft Office (Excel especially)
• Basic knowledge of insurance policies, compliance, and reporting requirements (or willingness to learn quickly)
• Basic HR functionality
• Excellent communication, organization, and problem-solving skills
• Ability to work independently and maintain strict confidentiality

Ideal Candidate Profile:
An experienced, professional, and detail-oriented individual who thrives in a dynamic, fast-paced environment and brings both technical expertise and organizational leadership to support a growing custom home building company.