Construction Site Office Manager POST NUMBER: 14644
Vaco is partnering with a national construction and engineering organization on a large, multi-year project on the southwest side of Indy near Mooresville, IN. This is an onsite Construction Office Manager role supporting a busy construction site environment. This is a long term contract opportunity.
This position is ideal for an administrative professional who thrives in a fast-paced, hands-on, blue-collar environment and enjoys being the go-to support person keeping operations running smoothly.
Location: Southwest side of Indy near Mooresville, IN
Schedule : Mon-Fri, 7:30am-4pm
Day-to-Day Responsibilities:
- Serve as the front-line office presence for the jobsite trailer; greet visitors and employees as they arrive
- Act as the administrative hub for the project team, supporting the Program Manager and Assistant Project Manager
- Assist with billing, invoicing, and other basic accounting functions
- Enter and manage time-keeping data for field operations
- Maintain and organize contract documents and project paperwork
- Schedule meetings, manage calendars, and handle general administrative tasks
- Support daily jobsite operations to keep the project moving efficiently
Required Skills:
- Strong administrative / office management experience
- Ability to learn new systems quickly
- Experience in billing, employee onboarding, data entry, customer service, and documentation
- Comfortable working in a blue-collar, construction-style environment
- Highly organized, detail-oriented, and able to juggle multiple priorities
- Clear, professional communication skills with field and office teams
- MS Office proficiency
Preferred Skills:
- Experience in construction, manufacturing, or industrial environments
- Experience supporting fast-paced project teams
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