Office Administrator

Job Title: Office Administrator - Direct Hire

Location (city, state): Charlotte, NC

Industry: Healthcare Administration

Pay: $23 – $30 / hour

Benefits: This role is eligible for medical, dental, vision and 401k

About Our Client:

Addison Group is partnering with a well-established healthcare organization that is seeking an Office Administrator to support daily office operations at their Charlotte location. This individual will play a key role in ensuring the office runs smoothly while providing administrative and operational support to internal teams and leadership.

Job Description:

Our client is looking for a highly organized Office Administrator who can oversee day-to-day office operations and serve as a central resource for internal staff. This role requires someone who is proactive, detail-oriented, and comfortable managing multiple responsibilities in a professional office environment. The position will support facility coordination, office logistics, and general administrative needs across departments.

Key Responsibilities:

• Manage daily office operations to ensure the workplace remains organized, efficient, and well-maintained.
• Coordinate office supply inventory and place orders as needed while maintaining vendor relationships.
• Work with building management on facility-related needs including maintenance requests and office repairs.
• Maintain shared office spaces such as conference rooms and common areas to ensure they are prepared for daily use.
• Provide administrative support including preparing documents, organizing files, and assisting with internal administrative requests.
• Coordinate internal meetings, company events, and catering arrangements.
• Assist leadership with administrative tasks such as expense tracking and other support as needed.
• Serve as a point of contact for internal office coordination and help ensure timely communication across teams.
• Identify opportunities to streamline office processes and improve operational efficiency.
• Support reception coverage when needed, including greeting visitors and assisting with incoming calls.

Qualifications:

• 3+ years of experience in office administration, office coordination, or similar administrative roles.
• Experience handling office logistics, vendor coordination, or facilities-related responsibilities is strongly preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficiency with Microsoft Office tools such as Outlook, Word, and Teams.
• Excellent communication skills with a professional and approachable demeanor.
• Ability to work independently, take initiative, and solve problems effectively.
• High level of attention to detail and ability to handle confidential information appropriately.

Additional Details:

• Direct hire opportunity.
• Fully onsite position with a standard schedule of Monday–Friday, 8:00 AM–5:00 PM (some flexibility available).
• Interview process includes an onsite meeting with members of the administrative leadership team.

Perks:

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) plan.
• Opportunity to join a collaborative and professional office environment with long-term stability.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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