Bookkeeper

Bookkeeper

UNION COUNTY COMMUNITY ACTION, INC.

Work Location- Monroe, Union County, NC

Program- Administration

Reports to: Director of Finance

FSLA- Non-Exempt

SUMMARY
Performs bookkeeping functions such as accounts payable, payroll, accounts receivable and general ledger by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Primary

1. Prepares aging accounts payable and forwards to Director of Finance prior to weekly check runs.
2. Prints all general ledger and accounts payable reports.
3. Assists with preparation of 1099s at the end of the year.
4. Monitors leave time balances.
5. Reconciles health insurance invoices.
6. Maintains open PO spreadsheet.
7. Files check copies and batch control sheets.
8. Monitors budgets for available funding.
9. Posts and monitors PO’s in Financial Edge software.
10. Processes A/P weekly.
11. Assists auditor in the compilations for the audit.
12. Provides technical assistance in fiscal and computer operations.
13. Performs miscellaneous duties and responsibilities as required in the position or as directed by the Director of Finance or Executive Director.
14. Transportation of fiscal documents.
15. Cross trains with HS Accountant to support certain HS related activities.

Secondary

1. Assists with the maintenance of vendor certificates of insurance.
2. Provides backup support to Administrative Assistant
3. Verifies employee personal auto insurance policy to maintain compliance with policy manual.
4. Provides backup support to HS Accountant for HS draws via Payment Management System (PMS).

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) in Accounting, Finance, General Business, or equivalent from two-year college or technical school; and six months to one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES
Incumbent must demonstrate working knowledge of a desktop computer, related software, calculator, printer, copier, fax, and phone.

OTHER QUALIFICATIONS
Employee must submit to random drug screenings.

CERTIFICATES, LICENSES, REGISTRATIONS
Incumbent must possess a valid driver’s license.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to walk, reach with hands and arms, and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

SPECIFICATION
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.