Administrative Assistant

Job Description

Job Description

GTA is seeking a proactive, organized, and detail-oriented Administrative Coordinator / Office Administrator to help keep our Charlotte office running smoothly. This role serves as a key resource for office operations, staff support, project coordination, and communication between our local office and corporate teams. This is an excellent opportunity for a professional who enjoys wearing multiple hats, improving processes and contributing to a collaborative and growing office environment.

Key Responsibilities:

• Manage daily office operations, supplies, vendors, and facilities needs
• Coordinate meetings, office events, and team activities
• Provide administrative support to office leadership and department managers
• Assist with new employee onboarding and office coordination
• Set up new projects and support billing and project administration activities
• Serve as the primary point of contact for staff, clients, vendors, and corporate departments
• Partner with HR, Accounting, Billing, and Marketing to support office needs
• Identify opportunities to improve workflows, efficiency, and office processes

Requirements

Required

• 3+ years of administrative, office management, or office coordination experience
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent organizational, multitasking, and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and manage competing priorities

Preferred

• Experience in engineering, construction, architecture, or professional services environments
• Experience with project setup, billing support, CRM, or accounting systems
• Experience supporting multiple managers or a mid-sized office

Ideal candidates will be:

• Highly organized and detail-oriented
• Proactive and self-motivated
• Comfortable managing multiple responsibilities simultaneously
• Solutions-oriented and process-focused
• Professional, collaborative, and customer-service driven

Benefits

Why You’ll Love Working With Us:

We believe in taking care of our team—professionally, personally, and everything in between. Here’s what you can look forward to as part of our team:

• Competitive Salary with generous Paid Time Off and Paid Holidays to support your work-life balance
• Annual Bonus Potential – your hard work deserves to be rewarded
• Comprehensive Health Coverage – including Medical, Dental, Vision, plus Health Savings and Flexible Spending Accounts
• Peace of Mind – with Company-paid Life Insurance and both Short- and Long-Term Disability Insurance
• Invest in Your Future – through our 401(k) with Company Match
• Education Assistance Program – helping you continue to grow and learn
• Employee Assistance Program – free access to short-term counseling, financial coaching, legal consultations, life coaching, and more
• Peak Health Wellness Plan – personalized nurse consultations, no-cost lab work, and ongoing wellness support
• Stay Connected & Inspired – with free memberships to professional societies
• Professional Development – Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training to help you reach your goals
• Referral Bonuses – bring great people on board and get rewarded
• Recognition That Matters – we celebrate achievements big and small with our Employee Recognition Program
• Team Spirit & Fun – enjoy company picnics, events, and a welcoming, supportive work environment

We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof.