Accounts Payable/ Receivable Bookkeeper

Accounts Payable/ Receivable Bookkeeper

Spartan Earthworks is seeking a detail-oriented and dependable Bookkeeper – AP/AR to support our growing construction operations. This role will serve as the primary point of contact for vendors and subcontractors, managing full-cycle accounts payable and accounts receivable functions, including invoice processing, payment coordination, and account reconciliation. The ideal candidate brings 2–3 years of experience, strong organizational skills, and a proactive mindset, with the ability to manage high-volume transactions, resolve discrepancies, and maintain accurate financial records. This position plays a critical role in ensuring timely payments, strong vendor relationships, and the overall financial integrity of the business.

Essential Duties & Responsibilities:

Invoice Processing

• Review, verify, code, and post high-volume and complex invoices, with and without purchase orders


• Ensure invoices comply with company policies, contracts, and approval requirements

Payment Management

• Prepare and process weekly and monthly payment runs, including checks, ACH, and wire transfers


• Maintain accurate payment schedules and ensure timely vendor payments

Reconciliation & Issue Resolution

• Reconcile vendor statements and general ledger accounts


• Research and resolve complex discrepancies, payment issues, and exceptions

Vendor Management

• Serve as the primary point of contact for vendor inquiries, disputes, and escalations


• Build and maintain strong vendor relationships while ensuring compliance with payment terms

Reporting & Close Support

• Prepare and review AP aging and other related reports


• Support month-end and year-end close processes


• Assist with internal and external audits by providing documentation and explanations

Process Improvement & Controls

• Identify inefficiencies, recommend improvements, and help implement enhanced AP processes and controls


• Document procedures and support standardization across the AP function

Other duties as assigned

Required Skills & Qualifications:

• 2+ years’ experience preferred


• Extensive experience with full-cycle accounts payable


• Strong proficiency in Excel and ERP/accounting systems


• Solid understanding of GAAP and internal controls


• Strong analytical and problem-solving skills, with the ability to identify root causes


• Excellent verbal and written communication skills for working with vendors


• High attention to detail, organization, and follow-through

• Ownership of complex AP functions and recurring issue resolution


• Continuous improvement of processes, documentation, and controls


• Oversight of daily AP operations to ensure accuracy, timeliness, and workload balance


• Safeguarding financial integrity through compliance, accuracy, and strong vendor relationships

Schedule:

• Monday-Friday, standard daytime hours; 8:30 am - 5 pm

Job Type:

• Full-time position, averaging 40 hours per week

Compensation:

• $40,000-$60,000 annually

Benefits:

• 100% Medical, Dental, & Vision insurance covered to the employee and their children


• 401k


• Company-paid holidays


• Paid time off

Ability to Commute/Relocate:

• Charlotte, NC: Ability to reliably commute or willingness to relocate before starting work (required).

Work Location:

• Onsite

Work Environment:

• Office-based environment with a business casual dress code. Standard office equipment, such as computers, phones, photocopiers, and filing cabinets, are used in this role.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit and stand for extended periods


• Manual dexterity to operate a computer and other office equipment


• Ability to lift and carry up to 15 pounds


• Vision and hearing acuity to perform job duties effectively


• Maintain a valid Driver’s License

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To apply, please submit your resume and cover letter highlighting your relevant experience and qualifications. If you have any questions, please contact us at [email protected]. We look forward to reviewing your application and potentially welcoming you to our team at Spartan Earthworks, LLC.

Spartan Earthworks, LLC. is an Equal Opportunity Employer.

We do not discriminate based on race, traits historically associated with race, hair texture and protective hairstyles, color, national origin, ancestry, creed, religion, physical and mental disability, genetic information, marital status, sex gender, gender identity, or expression, pregnancy, sexual orientation age, military or veteran status, or any other basis protected by applicable law.