Administrative Assistant

Job Description

Job Description

Job Title – Administrative Assistant

Location – 6540 Franz Warner Pkwy, Whitsett, NC 27377

Contract – Open end contract (possibility to go perm)

Pay Rate – $19 USD hourly on W2

Shift: 8 AM – 5 PM (with some flexibility)

Job Description:

Position Overview:

We are seeking a detail-oriented and organized Administrative Assistant to provide onsite administrative and operational support within a manufacturing environment. This role requires strong communication skills, the ability to manage multiple priorities, and proficiency in Microsoft Office applications. The ideal candidate will serve as a key point of contact for internal teams and external partners while maintaining high standards of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support:
• Manage calendars and coordinate scheduling for meetings and appointments.
• Answer incoming phone calls and respond to emails in a timely and professional manner.
• Support day-to-day administrative functions for the team.
• Documentation & Record Keeping:
• Maintain accurate electronic and physical filing systems.
• Prepare and organize reports, presentations, and other documentation.
• Ensure all records are updated, accessible, and compliant with company standards.
• Office Coordination:
• Monitor and order office supplies as needed.
• Coordinate with vendors and IT support for office equipment and services.
• Perform track and trace functions to monitor and follow up on key items/processes.
• Communication & Coordination:
• Act as a primary point of contact for internal staff and external clients.
• Handle sensitive information with discretion and confidentiality.
• Assist with cross-functional coordination within the manufacturing facility.

Required Qualifications:

• High School Diploma or equivalent.
• 3–5 years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with track and trace processes is required.

Key Skills:

• Communication: Strong written and verbal communication skills.
• Organization & Time Management: Ability to prioritize tasks and manage multiple responsibilities efficiently.
• Attention to Detail: High level of accuracy and professionalism in all work.
• Technical Skills: Comfortable using Excel and other administrative tools.
• Problem Solving: Ability to adapt and support a fast-paced environment.

Additional Information:

• This is a fully onsite role (5 days per week)
• Opportunity to transition into a permanent position based on performance.