Executive Administrative Assistant

Job Description

Job Description

JOB SUMMARY

The Executive Administrative Assistant plays a key role in organizational effectiveness, executive decision support, and employee engagement. The ideal candidate demonstrates strong business acumen, sound judgement, and a high degree of emotional intelligence, along with the ability to manage highly confidential matters with discretion. This role requires initiative, influence, and the ability to operate independently with a high level of autonomy while supporting multiple senior leaders.

The successful candidate is approachable and demonstrates strong interpersonal awareness, with the ability to read the room, navigate complex dynamics, and effectively engage stakeholders across all levels of the organization. The individual thrives in a fast-paced environment and can perform under pressure, manage competing priorities, and maintain professionalism, composure, and accountability in all situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as a trusted advisor and primary support partner to our Executive Team
• Manage complex calendars, travel, and priorities, ensuring alignment with organizational goals
• Answer and direct calls on behalf of executives; manage communications and messaging
• Document meeting discussions, decisions, and action items; ensure follow-up and accountability
• Manage the company uniform program, including inventory tracking, ordering, vendor coordination, and distribution to ensure consistent employee readiness and operational efficiency
• Own and manage financial tracking and coordination in partnership with the CFO and leadership team, including budget oversight and support for event planning and preparation
• Represent the Executive Team in communications and interactions, leveraging deep business understanding to act on behalf of executive leadership and ensure continuity of business operation in their absence
• Coordinate and support company-wide programs, including philanthropic and community outreach initiatives

QUALIFICATIONS

• 5-7 years of experience supporting senior leadership in an executive, operational or project management capacity
• Advance proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Demonstrated ability to analyze data and produce executive-level reporting
• Exceptional organizational, communication, and problem solving
• Ability to influence, prioritize, and execute in a fast-paced environment

BENEFITS

• Competitive Compensation
• Insurance (medical, dental, vision)-First of the month after 30 days of employment
• 401(k)/ 401(k) matching- 100% of first 1% contributed and 50% of the next 5% after 1 year of employment
• Profit sharing
• 10 Paid Holidays
• Vacation/ PTO
• Life Insurance

Most people talk about culture, but we live and breathe it in all that we do. We care about our customers and our associates. We strive to provide a work environment that follows our beliefs:

• Culture- We are a team-oriented company. We believe in our employees and strive to improve the lives of those we serve.
• Benefits- Comprehensive benefit packages
• Growth- We believe in our employees and encourage them to grow both personally and professionally. As a company, we invest in our employees.
• Work-Life Balance- We take pride in our employees having a well work-life balance
• Our People- Here you will work side by side with very knowledgeable people in the industry and build relationships that last.

Check out our website and see if Pella will be a great fit for you!

Company Website

Pella Windows & Doors of the Carolinas and Southwest Virginia is an equal opportunity employer. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or other protected statuses as applicable by local, state, and federals laws. Hiring decisions are based solely on qualifications and business needs.

If you are an individual with a disability, you may be entitled to a reasonable accommodation as defined under the Americans with Disabilities Act. If you require a reasonable accommodation at any time during the application or employment process, please contact Human Resources and provide the position details and your requested accommodation.