Accounting Administrator for Fire Protection Company

About Elite Hood Service LLC:
Elite Hood Service LLC is a top-rated fire protection and commercial kitchen hood cleaning company based in Pink Hill, North Carolina. We specialize in commercial exhaust hood cleaning, kitchen equipment maintenance, filter exchange programs, fan repair, and ensuring compliance with local fire codes and insurance requirements for restaurants, schools, colleges, and other facilities across North Carolina. With locations in Pink Hill and Raleigh, we're committed to safety, quality service, and helping our clients maintain compliant and efficient operations. Join our team and contribute to a company that's been serving the community since 2014!

Position: Accounting Administrator for Fire Protection Company.
Location: Pink Hill, NC (401 N Kinston Blvd, Suite B) – Full-time, on-site.
Salary: Competitive, based on experience (starting at $40,000–$50,000 annually, plus benefits including health insurance and paid time off).
Reports to: Operations Manager.

We're seeking a detail-oriented and organized Administrative Coordinator to manage our day-to-day office operations, with a focus on financial management, compliance, and administrative support. This role is crucial for keeping our business running smoothly as we grow our services in fire protection and hood cleaning.

Key Responsibilities:

• Bookkeeping and Financial Management: Maintain accurate financial records, including general ledger entries, reconciliations, and financial reporting, using software such as QuickBooks.
• Accounts Payable and Receivable: Handle vendor invoices, payments, client billing, and collections to ensure timely processing of accounts payable and billable transactions.
• Compliance Oversight: Manage regulatory and compliance tasks, including insurance renewals, certificates of insurance (COI), certifications, and other required documentation to meet local fire codes, insurance standards, and business regulations.
• Inventory Management: Track and order supplies, equipment, and inventory for cleaning services, fan repairs, and filter programs, ensuring stock levels support field operations.
• Payroll Processing: Administer payroll for our team, including time tracking, deductions, tax filings, and compliance with labor laws.
• General Administrative Support: Assist with scheduling, customer communications, filing, and other office duties as needed to support our Pink Hill and Raleigh locations.

Qualifications and Requirements:

• Proven experience (4+ years) in administrative roles with bookkeeping, accounts payable/receivable, payroll, or compliance responsibilities.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
• A strong understanding of business compliance, including insurance, certifications, and regulatory requirements, and experience in the service industry (e.g., fire protection or HVAC) are a plus.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• High school diploma required; associate's degree in business, accounting, or related field preferred.
• Reliable transportation and ability to work on-site in Pink Hill, NC.
• Must pass a background check.

Why Join Us?
At Elite Hood Service, you'll be part of a dedicated team focused on safety and excellence. We offer a supportive work environment, opportunities for growth, and the chance to make a real impact in our community. If you're proactive, reliable, and passionate about efficient operations, we want to hear from you!

How to Apply:
Please email your resume and a cover letter outlining your relevant experience to [email protected] or call (919) 229-9599 to inquire. Applications will be reviewed on a rolling basis—apply today!

Elite Hood Service LLC is an equal opportunity employer. We encourage applications from diverse candidates.