Office Manager -Carolina Forest Animal Clinic
- Screen applicants by conducting interviews and checking references
- Monitor compliance to job descriptions and “to do” lists
- Implement adherence to policies and procedures in accordance with employee handbook
- Record employee attendance on designated charts, including all call-ins, late, early out, absences (unexcused and excused) and time off taken
- Train team members, maintain log and load system updates for computer system with IT Support
- Initiate and monitor staff training in accordance with management guidelines
- Relay any employee concerns to the Hospital Practice Manager
- Make decisions regarding time off requests, balancing needs of hospital and employees
- Serve as communication liaison for team members with Hospital Practice Manager
- Ensure maintenance and cleanliness of physical facility and equipment
- Run necessary errands, either personally or by delegation
- Maintain regular inventories
- Ensure orders for food, drugs and medical supplies are completed
- Receive incoming orders in the computer in a timely manner
- Assists the Practice Manager/Area Practice Manager with the monitoring of hospital social media accounts
- Maintain all office machines and computers are in working order with adequate supplies
- Assist in monitoring, implementing, and evaluating client communications (i.e.; direct mail, signage, social media accounts)
- Insure that marquee is kept updated with timely messages
- Assist in the development of referral relationships with humane societies, pet stores, etc.
- Attend community functions to build potential client base
- Assist in oversight of daily cash and check deposits
- Assist in the preparation of the weekly CVP Business Package.
- Assist in the bi-weekly payroll process
- Verify accuracy of vendor statements and match appropriate invoices to statements
- Monitor client accounts receivable at 60 & 90 days and mail statement in a timely manner
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