Immigration Data Coordinator

Position Summary:

Our Raleigh, NC office has an opportunity for a Data Clerk with 1+ years of experience to join the Firm’s expanding Immigration practice.

The Immigration Data Coordinator will perform a variety of duties, including, but not limited to, tracking visa expirations; communicating expirations internally and externally; securing client approval for extension assignments; and facilitating staff input of validity dates, statuses, and other related information. The Immigration Data Coordinator will work under supervision but with some latitude to solve problems.

We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development.

Essential Functions:

• Maintain tracking lists of upcoming expirations for non-immigrant and immigrant visas and documents.
• Review new expirations to determine if extensions are necessary.
• Initiate extension notification process with clients to secure approval and/or payment for services.
• Liaise with clients on behalf of attorneys regarding extension questions and issues via email and telephone.
• Follow up regularly on client notification emails.
• Facilitate export control review process.
• Prepare extension assignments for attorney review; assign cases; and route assignments to paralegals.
• Enter visa beneficiary documentation into the case management system as needed.
• Interface with the IT team regarding the ongoing development of the visa expiration database as needed.

Requirements:

• Bachelor’s degree and at least 1+ years of office experience.
• Immigration experience preferred.
• Must be dependable, able to follow instructions, and respond to management direction.
• Very strong attention to detail.
• Ability to work independently as well as with a team, under pressure, and with a professional demeanor.
• Strong time management skills.
• Willingness to ask for and offer help when needed, and expand knowledge.
• Excellent organizational skills, with the ability to organize, manage, prioritize, and handle numerous projects/tasks.
• Excellent communication skills, written and verbal, with a superior understanding of correct grammar, spelling, and punctuation.
• Strong client service skills.
• Ability to arrive at work consistently and on time.
• Flexibility to work additional hours when necessary to reach Firm objectives.
• Good keyboarding skills, with the ability to type 45 wpm.
• Must be able to achieve basic proficiency in Outlook, the Internal Application used for tracking purposes, and the Document Management System within a short training period.

Benefits:

• Profit Sharing.
• Paid Holidays.
• Paid Time Off.
• Paid Sick Leave.
• Paid Parental Leave.
• Tuition Reimbursement.
• Dental & Vision coverage.
• 401(k) matching program.
• Employee Assistance Program.
• Affordable Health and Life Insurance.
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses.

Contact Information:

If you have questions, please e-mail [email protected] with “Immigration Data Coordinator – Raleigh" in the subject line.

Please note that applications submitted via e-mail will not be considered.

Firm Overview:

Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services to employers seeking temporary business visas and permanent residence for foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters—from case initiation and strategy/planning to successful case completion—always remaining accessible to all our clients.

We are fully committed to the importance of diversity in the legal profession and across all workplace environments, and we strongly encourage diverse candidates to consider the firm.

Equal Opportunity Employer.