Project Admin

About Us:

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Job Summary:

Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Essential Duties & Responsibilities:

Essential Job Functions

• Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets .

• Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration

• Process project contracts through the Contracts Department.

• Coordinate arrangements for special meetings and training on an as-needed basis.

• Provide word processing, and spreadsheet support for managers

• Assist in collecting outstanding invoices

• Prepare, organize, and maintain project billing and contract maintenance books.

• Provide a professionally maintained office environment .

Qualifications:

Education & Experience

REQUIRED:

• High school diploma

• Excellent communication skills

• Ability to maintain a high level of trust and confidentiality with sensitive items

• Positive attitude and the ability to work with and learn from others

• Computer skills to include: word processing and spreadsheet applications

• Interpersonal skills to effectively communicate with both internal and external customers

• Skill in organizing and establishing priorities

• Excellent attention to detail

• Ability to work independently

• Ability to handle multiple tasks and prioritize workload accordingly

PREFERRED:

• Knowledge of the Construction industry

• Experience with MS Suite

• Experience using COINs

• Experience with Schedule of Values (AIA docs)

• Project management assistant experience

• Accounting experience

Benefits:

Benefits

• Medical and Dental (100% of the premium covered by Miller Electric)

• 401k retirement with company matching

• Vision plans

• Disability Insurance

• Basic and Supplemental Life Insurance

• Flexible Spending Accounts

• Travel Accident Insurance

• Disability Insurance

• Paid Vacation & Holidays

• Tuition Reimbursement Program

• College Coach Services

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy .

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.