Project Billing Specialist
Accentuate Staffing is seeking a Project Billing Specialist with experience managing contracts and project invoicing, including recurring, or Time & Materials billing. Experience with NetSuite is REQUIRED.
Responsibilities:
- Prepare, review, and process customer invoices for contract, project, and service-based work.
- Ensure invoices accurately reflect contract terms, project milestones, purchase orders, and customer requirements.
- Manage fixed-fee, recurring, Time & Materials (T&M), and project-based invoicing as applicable.
- Review billing documentation for accuracy and resolve discrepancies prior to invoice submission.
- Collaborate with project managers, operations, and customers to resolve billing questions and invoice issues.
- Maintain customer billing records and ensure timely invoice processing.
- Support Accounts Receivable functions, including collections, customer reconciliations, payment research, and aging reports.
- Assist with month-end close activities, including journal entries, account reconciliations, and reporting.
- Identify opportunities to improve billing processes and enhance efficiency.
- Provide excellent customer service while maintaining strong attention to detail and accuracy.
Requirements:
- 3+ years of billing, accounting, or finance experience.
- Experience with contract, project, or service invoicing.
- NetSuite experience REQUIRED.
- Experience managing customer billing from invoice preparation through payment.
- Strong Accounts Receivable experience, including collections, reconciliations, and payment dispute resolution.
- Experience supporting month-end close activities.
- Strong Microsoft Excel skills.
- Excellent organizational, communication, and problem-solving skills.
- Experience with fixed-fee, milestone, Time & Materials (T&M), or AIA billing preferred
- Experience working in consulting, engineering, construction, government contracting, or other project-based environments.
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