Construction Billing Coordinator

Job Description

Job Description

The Opportunity

We're looking for a detail-oriented, tech-comfortable Construction Billing Coordinator to join our team and grow into a career in construction finance and accounting. You'll learn AIA progress billing — a specialized, in-demand skill in commercial construction — with hands-on mentorship from experienced professionals. Our finance leadership team has a strong track record of developing top talent, and they're invested in doing the same for you.

AC Corporation is a diversified mechanical contractor with nearly 500 employees across multiple business lines — mechanical design and construction, air handling unit manufacturing, HVAC installation and repair, fabrication, and rendering plant systems. Headquartered in Greensboro, NC, with offices in Winston-Salem, Raleigh, Charlotte, and Charleston, we take on contract work nationwide. As part of Crete United, a national network of mechanical, electrical, plumbing, and building automation companies, we also offer the reach and resources of a larger platform — with local, hands-on leadership.

Own the AIA billing process end-to-end — preparing progress payment applications, schedules of values, change orders, and retainage adjustments that keep multi-million-dollar contracts accurate and on track.

Project Support & Data Management

• Receive, review, and setup jobs using detailed information related to project costs, pricing, and markups
• Maintain organized and up-to-date records for all active and completed projects
• Verify accuracy of pricing calculations, including labor, materials, and overhead
• Update pricing data based on changes in project scope or cost adjustments

Billing & Invoicing

• Analyze contracts and project status to ensure every billing reflects the correct terms and approved changes after it goes out.
• Monitor project financials — percent-complete, retainage releases, and remaining contract balances — catching discrepancies early.
• Serve as the billing point of contact across project managers, general contractors, subcontractors, and clients, resolving questions and securing timely approvals.

Job Cost Analysis

• Manage contract data in our ERP system (Viewpoint Spectrum), ensuring job costs are captured correctly for accurate reporting.
• Build out reporting in Excel and other analytics tools that give leadership real visibility into billing performance.

• 1–2 years+ of experience in billing, accounting, bookkeeping, or a related field — construction or AIA billing experience is a plus, not a requirement.
• Strong Excel skills and comfort learning new software/ERP systems.
• Sharp attention to detail and solid organizational skills.
• Clear communicator who can work cross-functionally with project managers and clients.
• A degree in accounting, finance, or business is a plus but not required — we care more about aptitude and drive.
• Ability to pass a pre-employment drug test and criminal background check required.

• Competitive Hourly pay $31.25 to $33.65 DOE
• and performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities

AC Corporation is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.