HOA Manager

Job Description

Job Description

Benefits:

• Competitive salary
• Dental insurance
• Paid time off
• Vision insurance

Job Description of Community Manager

Board
Coordinate meetings
Attend scheduled and special Board meetings
Working with the board, issue meeting agendas and notices, attend
meetings, and distribute Board packages, as well as mailout for
annual meeting packages
Communicate all known matters of importance to the Association
Some Assistance with Associations committees, at direction of
the Board
Obtain contractual quotes for the board, as directed by the board
Assist Board with understanding Articles of Inc., Covenants, and
By-Laws and recommend attorney counsel as appropriate for legal
matters
Work with board to establish maintenance policies and checklist
for maintenance responsibility (Whether resp. with HOA or owner)
and recommend attorney agreement
Consult with the Board on standards to be maintained for the
Association

Maintenance
Property Inspections (twice a month) mostly drive through,
unless otherwise specified in contract Walk throughs to
identify needs must be done with at least one board member.
Identify maintenance needs of the property with the board and act
in accordance with board direction
Recommend preventive maintenance programs as appropriate and as
laws may change
Enforce the community legal documents; covenants, restrictions,
rules, by-laws at the direction of the board of directors
Coordinate maintenance and repairs as directed and/or discussed
with the board
Inspect completed work for approval of invoices and ask board for
their satisfaction and approval of payment, as discussed with
board. Cannot climb ladders. (Community Manager job is one of
administrative assistance with some clerical and basic knowledge
of satisfactory repair on small projects.)

Administration
Distribute appropriate literature to homeowners and the Board w/
Board approval and as directed by the board
Initiate general correspondence dealing with business matters of
the Association between governmental officials, legal,
independent contractors, homeowners and other entities with the
Association has business matters, as directed and approved by the
board
Maintain files and records (minutes, bylaws, covenants, policies,
contracts, financials, insurance, correspondence, work orders,
invoices, etc.)
Track and log homeowners requests, complaints as appropriate
not all calls need recorded
Track and log work orders and ARC requests
Put together scopes of work for requesting proposals from
contractors and as approved by the board for maintenance,
repairs, grounds, pool, clubhouse, etc. as directed by the
board and as is the responsibility of the HOA
Maintain communications with each Board member, homeowners,
contractors, etc. as appropriate

Accounting
Work with board treasurer and RS Fincher Accounting Manager
regarding hoa budgets, monthly financial statements, collecting
dues, deposits, bills, invoices, maintain bank accounts, invest
funds, assist CPA w/ audits and reconciling bank statements
Assist Board in development of a reserve account and obtaining
reserve study and updates of same
Limit unapproved expenditures per the management contract.

Insurance
Solicits, procure and maintain insurance coverage as approved by
the board and as required by governing documents and
state/federal requirements
Ascertain replacement value or required value
Process Association's insurance claims
Technology
Maintain and provide access to association records, as
appropriate and following the HOA documents and statutes of the
state
Maintain homeowner database/members registry
Provide a basic web presence for each client associations to
download association rules, by-laws, covenants, clubhouse
reservation forms, and other online documents

NOTE:
1. All service provided to an HOA must be accomplished per the
management Association contract, nothing less and nothing more.
Questions or concerns regarding the contracts are discussed only
with Sheri Fincher either with the community manager or board
member.

2. A community manager is not an attorney, engineer, general
contractor, insurance agent or underwriter, CPA, etc. and should
not act as one nor interpret law, contracting or engineer
details, etc. The community manager is contracted to work for
and Association under the direction of the board of directors.