Accounting Bookkeeper

Job Description

Job Description

Payroll Responsibilities:

• Coordinate onboarding for new employees and contractors across 40+ clients, including preparation of schedules and follow-up on documentation.
• Process regular payroll and reimbursements; manage multiple payroll schedules tailored to each client.
• Maintain accurate records of PTO and sick leave balances.
• Ensure employee records are complete and up to date.
• Manage client W-9 forms and Certificates of Insurance (COIs).
• Process retirement plan deductions (IRA/401k).
• Coordinate insurance updates and handle annual benefits enrollment.
• Handle end-of-month payroll reporting, quarterly tax filings, and other payroll-related reports.
• Support clients during workers’ compensation audits.
• Assist in updating employee handbooks and personnel policies to ensure compliance with local, state, and federal regulations.
• Perform audits and special payroll-related projects as needed.
• Register for state withholding and unemployment accounts for remote employees.
• Review payroll runs for discrepancies and inconsistencies.

Bookkeeping Responsibilities:

• Record all financial transactions, including income and expenses, using QuickBooks Online.
• Reconcile bank and credit card statements on a monthly basis.
• Maintain accurate general ledger records.
• Track and report sales for sales and use tax filings; manage monthly and quarterly sales tax submissions.
• Record grant and donation income accurately.
• Maintain accounts payable and receivable.
• Support the preparation of monthly and quarterly financial statements.
• Organize and maintain documentation for income and property tax audits.
• Work closely with accountants and team members to resolve discrepancies and prepare accurate end-of-month and end-of-year reports.
• Ensure client books are consistently audit-ready.

Qualifications:

• 5+ years of hands-on experience in payroll and bookkeeping.
• Strong knowledge of bookkeeping principles and payroll compliance requirements.
• Proficient in QuickBooks Online.
• Highly skilled in Microsoft Office, particularly Excel.
• Comfortable working with Google Workspace tools (Calendar, Drive, Sheets, Gmail).
• Experienced with payroll platforms such as Gusto and Intuit Payroll.