Accounts Payable Specialist
- Code and enter into general ledger all incoming non-merchandise invoices and any recurring payments in a timely manner to allow for payment within any applicable discount periods, and before any finance charges. Track receipt of merchandise invoices discount and due dates prior to inventory reconciliation.
- Be mindful of ordinary expense levels for recurring expenses and investigate unusual amounts that are signs of potential problems. Obtain proper approval for all non-recurring expenses.
- Process check payments of all invoices weekly and be the primary filer of all invoices for retrieval as needed.
- Prepare deposit slips and turn over to CFO for deposit all incoming office deposits in a timely manner, and record in general ledger.
- Update running balance record of checking account for all checks written and office deposits made.
- Bill and follow up on collection of receivables from related companies, commercial tenants, and other occasional billings. Reconcile to general ledger.
- Keep company credit cards secured and check them out to responsible employees as needed.
- Look for cost savings opportunities on any administrative or operating expenses.
- Assist CFO and Accounting Manager with numerous other projects.
- Assist with yearend physical inventory counts and other duties as assigned.
- High School Diploma, GED, or equivalent required; Associates Degree in Accounting, Business Administration, or another related field a plus
- Previous accounts payable experience required (Knowledge of NetSuite accounting software a plus.)
- Proficient in Microsoft Office suite, and Excel a plus
- Prior A/P experience working with multiple locations and profit centers is preferred
- Excellent Customer Service Skills
- Must Be Well Organized
- Professional, committed, and self-motivated with the ability to focus on daily tasks
- Possess strong communication skills to maintain contacts with internal teams and problem-solving skills to resolve discrepancies in the data or process
- Thorough and detail-oriented to manage multiple clients, tasks, and requests
- Excellent interpersonal and relationship building abilities
- Excellent oral and written communication skills
- Ability to work with a high degree of confidentiality and in a deadline-driven environment
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- The work environment for this position is in an office at a desk. Noise level is moderate; expect noises like telephones and office machines.
- May be requested to work overtime during the company’s in-season time period.
- May be requested to drive company vehicle to other locations.
Kitty Hawk Kites, Inc is an Equal Opportunity Employer.
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