Part-Time Administrative Assistant

Join Southern Shade Tree Co, a leading full-service landscaping and tree service provider with over 50 years of experience in exceeding client expectations in the Carolinas. As we continue to grow, we are seeking an experienced Admin Assistant to oversee the operations of the Raleigh division and assist the managers with billing, organizing, and control project activities. If you are a motivated professional with a passion for landscaping, we would love to hear from you.

Responsibilities

• Reviews and verifies all purchase orders, statements, and invoices to prepare payments.
• Submit documentation to set up new vendors as needed.
• Submits all invoices to Accounts Payable with proper coding to ensure payment.
• Oversee Accounts Receivables and collections.
• Answers office phone calls and assists or redirects the calls as needed.
• Monitor daily schedules and job tracking.
• Enter customer orders into computerized systems.
• Work closely with the Operations Manager to track progress and quality of work.
• Track and manage contemplated change notices and change orders.
• Communicate effectively with the landscape team and management.
• Provide excellent customer service by responding to inquiries and resolving issues in a timely manner
• Other tasks as assigned.

Qualifications

• Minimum of 3 years of experience in office administration
• Computer Skills including to but not limited to Microsoft Office, MS Excel, MS Word
• Ability to build strong relationships with clients and builders.
• Must be a self-starter, problem solver and passionate about helping others.
• Effective communication skills, including verbal, written, and presentation skills.
• Proven ability to work effectively both independently and in a team-based environment.
• Demonstrated willingness to be flexible and adaptable to changing priorities.
• Strong multi-tasking and organizational skills

Compensation

We offer a competitive salary that is negotiable based on experience and knowledge.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Group/Voluntary Term Life Insurance
• Paid Time Off (PTO)