Office, Billing, & Invoicing Administrator
Job Description
Job Description
Seeking a dependable, organized person to support our daily operations. This is a stable, long-term administrative position handling day-to-day workflow.
Responsibilities:
- Track job paperwork and ensure all required documentation is complete (POs, job folders, etc.)
- Maintain records (certifications, job files, etc.)
- Process invoices (hourly billing)
- Book hotels and travel for crews
- Answer phones and assist with customer calls
What we're looking for:
- Highly organized and detail-oriented
- Able to manage paperwork and follow processes from start to finish
- Comfortable handling a high volume of invoices and administrative tasks
- Strong communication and follow-up skills
- Prior office/administrative experience in construction, trucking, equipment rental, logistics, dispatching, field service, skilled trades, industrial services, or a similar related industry is a plus, but not required. (This list is not exhaustive – if you have office experience in a hands-on business or service-based company, we still encourage you to apply)
- Medical or government billing experience is not relevant to this role
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