Senior Executive Assistant

Join a dynamic, fast-paced environment as a Senior Executive Assistant supporting a senior executive in Charlotte, NC. This full-time, in-person role is ideal for a highly organized, proactive professional who thrives on bringing structure and clarity to complex workflows. As a trusted partner, you will play a pivotal role in managing priorities, communications, and deliverables, ensuring that the executive’s time and attention are focused on the most important work. This position offers the opportunity to work closely with decision-makers, leverage modern technology—including AI tools—to drive efficiency, and make a meaningful impact on the organization’s success. If you are detail-oriented, tech-savvy, and enjoy being at the center of high-value work, this role offers a unique chance to contribute beyond traditional administrative support.

Responsibilities

• Manage and optimize the executive’s calendar, including scheduling, meeting preparation, and follow-up.
• Track commitments, deadlines, deliverables, and next steps to ensure timely completion of key initiatives.
• Draft, edit, and organize professional communications such as emails, memos, agendas, and meeting notes.
• Coordinate with internal and external stakeholders in a proactive and professional manner.
• Help prioritize the executive’s time and attention around high-impact work.
• Maintain organized systems for documents, tasks, notes, and recurring workflows.
• Utilize AI and digital tools to enhance productivity, streamline processes, and improve clarity.
• Identify and implement process improvements to make workflows cleaner, faster, and easier to manage.
• Handle sensitive information with discretion and sound judgment.
• Create and maintain structure in a fast-moving environment where priorities may shift quickly.

Qualifications

• 5+ years of experience supporting a senior executive, founder, principal, business owner, or high-performing team.
• Must be based in Charlotte, NC, or able to work in person in Charlotte full-time.
• Exceptional organizational, communication, and executive support skills.
• Proven ability to manage follow-ups, deadlines, action items, and deliverables independently.
• Excellent writing and editing skills.
• High proficiency with digital tools and workplace platforms.
• Comfortable using AI tools for productivity, drafting, summarization, research, and organization.
• Demonstrated professionalism, discretion, and sound judgment.
• Strong ownership mentality, reliability, and attention to detail.
• Ability to remain calm and effective when priorities shift.