Administrative Assistant

O’Hagan Meyer PLLC is seeking to hire a full-time Administrative Assistant for the Charlotte, NC office. We are looking for candidates that are outgoing, personable, hospitable and resourceful.

The Administrative Assistant will work collaboratively with attorneys and staff of the firm. Recent college graduates are encouraged to apply. Aspiring legal assistants, paralegals or attorneys seeking experience in the legal field are also encouraged to apply.

O’Hagan Meyer PLLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or status as a protected veteran. O'Hagan Meyer PLLC participates in E-Verify.

Duties & Responsibilities:

• Greeting clients and visitors;

• Scheduling and confirming appointments;
• Assisting attorneys and staff with office administrative tasks which may include time entry, expense reports, coordinating travel arrangements, court filings, internal file maintenance, calendaring deadlines and other matter-related tasks as assigned;
• Scanning and distributing incoming mail and deliveries daily;
• Mailing documents via USPS, USPS Certified, UPS, and FedEx;
• Assisting with overflow projects including typing, formatting, researching, scheduling and coordinating meetings;
• Copying, scanning and creating binders;
• Light paralegal work, including electronically filing documents, in support of clients the team services;
• Keeping office areas organized and presentable for guests;
• Assisting with maintaining office supply inventory and replenishing office supplies;
• Other projects and tasks, as assigned;
• Assisting with virtual and in-person presentations by attorneys;
• Working with internal firm resources for benefit of attorneys and staff; and
• Updating internal case information in document management and computer tracking software platforms.

Requirements

• Proficient with Microsoft Office Suite (Word, Excel and Outlook);
• Proficient with Adobe PDF;
• Knowledge of document management and time entry platforms a plus;
• Excellent interpersonal and customer service skills;
• Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine;
• Ability to multitask and work in fast-paced environment;
• Excellent organizational skills and strong attention to detail;
• Must be skilled with computer systems and able to learn new programs quickly; and
• Excellent verbal and written communication skills.

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

*The Administrative Assistant is required to be in-office five days per week.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Commuter Benefits