Executive Assistant

Job Description

Job Description

Executive Assistant to CEO – New South Property Solutions

Location: Greensboro, NC

Employment Type: Full-Time, W2, Exempt

Salary: $50,000 Per Year

About the Role

New South Property Solutions, a fast-paced real estate investment firm based in Greensboro, NC, is seeking a highly organized and proactive Executive Assistant to support our CEO, Jacob Mullins. This is a dynamic, in-person role designed for someone who thrives in a fast-moving environment, can bring order to chaos, and enjoys being the right hand to a driven entrepreneur.

Key Responsibilities

• Calendar & Communication Management: Own the CEO’s calendar and ensure he’s where he needs to be, when he needs to be there. Proactively follow up on meetings and keep things from falling through the cracks.
• Inbox & Phone Handling: Monitor and manage communications. Must be confident and professional on the phone.
• Daily Workflow & Accountability: Help structure the CEO’s day, take notes, and provide follow-through on tasks and goals. Keep him focused and on track.
• Travel Coordination: Book and manage travel as needed.
• CRM & Project Management: Maintain CRM entries and assist in evaluating project management platforms.
• Process Building: Help build out repeatable systems and workflows to streamline operations.
• Real Estate Support: Conduct research on land, run basic comps, and occasionally drive to local sites. A background in real estate is a plus.
• Excel & Tech Proficiency: You should be a master at Excel and able to navigate both Apple and Google products easily.
• AI Integration: Assist with implementing and managing AI tools to enhance productivity.
• Light Personal Tasks: Occasional help with errands like letting the dog out or ordering personal items.
• Jump In Wherever Needed: Be ready and willing to step into any area of the business—whether that’s operations, property management, follow-up, or boots-on-the-ground research. Flexibility and initiative are key.

Preferred Qualifications

• Proven experience as an Executive Assistant or similar high-level support role
• Strong organizational and multitasking skills
• Assertive, direct, and confident in communicating with busy, high-energy executives
• Takes ownership of tasks with minimal direction, consistently following through without repeated questions or hand-holding.
• Project management or operations experience is a bonus
• Speak English and Spanish
• Comfortable with a relaxed, no-BS work culture (must be okay with occasional swearing)
• Accounting knowledge is helpful but not required

Why Join Us?

You’ll be stepping into a role with growth potential. Our last EA now runs company operations. If you’re looking for a high-impact role where you can bring structure, strategy, and support to a visionary leader and you're willing to roll up your sleeves and dive in wherever you are needed, this is the job for you.