Finance and Accounting Coordinator

Job Description

Job Description

Description:

Performs advanced administrative work in finance and accounting and plays a critical role in managing the financial operations of the organization, with a primary focus on accounts payable. Additionally, this position will serve as the backup for payroll processing. The ideal candidate will possess a strong background in finance and accounting, with experience in municipal government being preferred. This position requires a detail-oriented professional with excellent organizational and communication skills. The work is performed under the general supervision of the Deputy Finance Director.

Essential Job Functions

• Manage the full accounts payable cycle, including invoice processing, verification, and payment.
• Ensure timely and accurate processing of payments to vendors and suppliers.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records and communicate with vendors regarding payment status and inquiries.
• Monitor and track expenditures against budgeted amounts for departments, projects, and grants.
• Crosstrain to serve as the backup for payroll processing.
• Assist in the preparation and processing of payroll as needed.
• Ensure compliance with payroll policies and procedures.
• Assist in the preparation of financial reports, including monthly, quarterly, and annual statements including 1099 filings.
• Support the Deputy Finance Director in analyzing financial data and trends.
• Assist with internal and external audits by providing necessary documentation and information.
• Ensure compliance with applicable financial regulations and organizational policies.
• Maintain accurate and organized financial records and documentation.
• Assist in the development and implementation of financial policies and procedures.
• Assist with special projects such as accounts payable automation including electronic payments to vendors and evaluation of software platforms.
• This position is responsible for creating a culture of belonging and inclusion.
• Work in partnership with all H2GO departments to achieve organizational goals.
• Perform all other duties and responsibilities as assigned.

• Bachelor’s degree in finance, accounting, or related field or the equivalent combination of education and experience is required.
• 5-7 years of progressive experience in finance and accounting roles.
• Experience in municipal government or public sector finance is strongly preferred.
• Proficient in accounting software and financial management systems.
• Strong understanding of accounts payable processes and general accounting principles.
• Familiarity with payroll processing and purchasing procedures.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and ability to work independently.
• Effective communication and interpersonal skills.
• Advanced Excel skills required.

Physical and Cognitive Demands Requirements

This work requires the frequent exertion of up to 15 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, standing, walking and reaching; work has standard vision requirements; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work is generally in a moderately noisy location (e.g. business office, light traffic). Work requires the ability to maintain a high level of cognitive function and concentration to perform detailed analysis and execute critical thinking.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions.