Accounts Payable Specialist

Full-time

Description

About the Company:

LEEBOY Inc., part of the FAYAT Group, is a global leader in the production of commercial asphalt pavers and road maintenance equipment. With more than 60 years of industry expertise, we deliver reliable, high-quality machinery that supports road construction professionals worldwide. We value integrity, innovation, and agility, and we recognize our employees as our most important asset. Our commitment to excellence continues to strengthen the trust placed in our products and our brand.

About the Role:

The Accounts Payable (AP) Specialist is a key member of LEEBOY, Inc.’s finance or accounting team, responsible for managing the payment of invoices and ensuring accurate financial records related to vendor and supplier obligations. This role helps maintain cash flow, vendor relationships, and compliance with financial policies.

Key Responsibilities:

Invoice Management

• Review and verify vendor invoices for accuracy, proper authorization, supporting documentation, and compliance with company policies.
• Code invoices with appropriate general ledger accounts and cost centers.
• Enter and upload invoices into accounting software systems.

Payment Processing

• Prepare and process payments via checks, ACH, wire transfers, or electronic methods, ensuring timely disbursement to avoid late fees.
• Monitor payment schedules and reconcile processed payments with reports and balances.
• Handle vendor inquiries regarding payment status, discrepancies, or invoice requests.

Reconciliation and Reporting

• Reconcile vendor statements, accounts, and sub-ledgers to the general ledger.
• Research and resolve invoice or payment discrepancies, including adjustments and journal entries.
• Prepare reports for sales taxes, use taxes, and year-end forms like 1099s.
• Assist with month-end closing, audits, and providing supporting documentation.

Record-Keeping and Compliance

• Maintain organized files for accounts payable documents, including scanning, archiving, and digital storage.
• Ensure adherence to internal controls, GAAP, and tax reporting requirements (e.g., W-9 forms).
• Update vendor records and monitor for opportunities like discounts.

Additional Support

• Collaborate with internal teams on purchase orders, expense reports, and credit card reconciliations.
• Provide technical support for ERP or accounting systems, including testing and troubleshooting.
• Perform ad-hoc projects, such as analyzing data or coordinating with auditors.

Requirements

Required Qualifications and Skills

• Education: High school diploma or equivalent required; associate's degree or higher in accounting, finance, or a related field preferred.
• Experience: 2-3 years in accounts payable, accounting, or a similar role; experience with Epicor or similar ERP systems is preferred.
• Skills: Strong attention to detail, organizational abilities, and analytical problem-solving.
• Proficiency in Microsoft Office (especially Excel), accounting software, and data entry.
• Excellent communication for handling vendor and internal interactions.
• Other Attributes: Ability to work independently or in a team, manage confidential information, and multitask under deadlines.

Compensation and Benefits:

• Weekly pay
• Medical, Dental, and Vision Insurance
• Short- and Long-Term Disability Insurance
• PTO
• Holiday Pay
• 401K with company match
• Tuition Assistance