Bookkeeper with Admin Support

Job Description

Job Description

Our company is currently seeking ​a Bookkeeper With Admin Support to join our team! This role is ideal for a self-motivated professional who enjoys working with numbers, improving processes, and supporting a small team environment. You will be responsible for preparing and examining financial records for our company.

Responsibilities:

• Obtain primary financial data for accounting records (A/P, A/R, general ledger entries.)
• Compute and record numerical data, process invoices, vendor bills, CC statements, and expense reports.
• Check the accuracy of business transactions to ensure timely payments and collections
• Perform data entry and administrative duties
• Perform monthly bank and CC reconciliations
• Assist with payroll preparation and submission (in accordance with HR/payroll provider
• Generate financial reports ( balance sheet, income statement, cash flow summary, monthly P&L)
• Assist with budgeting, forecasting, and year end tax preparation
• Answer phones, route inquiries, and support general office communication
• Maintain digital and physical filing systems for financial and company records
• Order office supplies, run errands, and coordinate with vendors when necessary
• Assist with scheduling, meetings, maintaining calendars, and preparing basic correspondence
• Support HR and operations departments with document preparation, forms, and onboarding tasks.

Qualifications:

• Previous experience in accounting, finance, or other related fields
• Fundamental knowledge of Quickbooks Online preferred
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Proficiency in Microsoft Excel, Word, and general office technology
• Experience supporting administrative or office coordination tasks
• Familiarity with manufacturing, service-based, or small business environments
• Knowledge of Payroll systems, Quickbooks online preferred.

Soft Skills and Attributes:

• Highly organized and deadline driven
• Strong communication and interpersonal skills
• Able to handle sensitive financial information with confidentiality
• Capable of working individually or as a team
• Problem solver with a continuous improvement mindset.

Benefits:

• Competitive salary
• PTO and Paid Holidays
• Professional development opportunities
• Supportive, collaborative team environment