Administrative Assistant
- Coordinate and track job-specific material purchases, working closely with the Purchasing and Logistics Department head.
- Monitor shipping and delivery schedules to ensure timely arrival of materials.
- Maintain clear communication with jobsite personnel to ensure site requirements are met, safety standards are upheld, and accounts are current.
- Keep accurate records of purchase orders, shipping confirmations, and vendor communications.
- Provide status updates to project teams and escalate issues when necessary.
- Utilize Microsoft Excel and internal management software to track purchasing data and assess logistics performance.
- Schedule and facilitate meetings using Microsoft Teams.
- Draft and edit correspondence, reports, and other documentation in Microsoft Word.
- Organize department files and shared drive documentation for easy access and accuracy.
- Minimum 2 years of administrative experience, preferably in purchasing, logistics, or the construction industry.
- Proficiency in Microsoft Excel, Word, Teams, and Outlook.
- Familiarity with Microsoft Exchange and remote communication tools.
- Exceptional written and verbal communication skills.
- Strong attention to detail, organization, and time management abilities.
- Self-motivated and able to work independently in a remote setting.
- Resides in the Eastern Time Zone (location flexible within ET zone).
- Preferred Qualifications:
- Experience in construction, manufacturing, or supply chain operations.
- Familiarity with purchase order and inventory management software.
- Understanding of logistics and vendor relations.
- Competitive salary
- 401(k) retirement plan
- Paid time off (vacation, holidays, sick leave)
- Fully remote work flexibility
- Opportunities for growth and professional development
- Supportive and collaborative team environment
- Full-Time - Monday to Friday
- Remote work with flexible hours within the Eastern Time Zone.
- Remote position - Eastern Time Zone residency required for schedule alignment.
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