Onboarding and Time Administrator

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Description of Work

This position is an integral member of the Human Resources Team supporting the employees of the Division of Health Service Regulation (DHSR). This position serves as the Recruitment/Onboarding Coordinator and Time Administrator with responsibility for the following:

• Completing I-9 / E-Verify, verifying education, credentials and creditable state service, and follow-up on required employee paperwork.
• Processing all new hire, transfer, promotion, and appointment change actions in the OSC Integrated HR-Payroll System.
• Assisting the Recruiter with maintaining recruitment files, and occasionally assisting with recruitment functions such as screening applications, checking priority verifications, and closing out postings in the NEOGOV Applicant Tracking System (ATS).
• Serving as the Time Administrator with responsibility for providing technical assistance and consultation on time questions and issues, completing time approvals and corrections in the system, troubleshooting time and leave quota issues, and running monthly time reports.
• Administering and tracking various forms and functions such as secondary employment, home-based staffing agreements, and temporary employees.
• Serving as back-up to the Health Benefits Representative in areas such as benefits, workers' compensation, and new employee orientation.
• Providing office support to the HR office by answering the main HR phone line, creating and maintaining HR and employee files/records, distributing mail, and maintaining office supplies and equipment.
• Assisting managers and employees with miscellaneous questions, including policy interpretation.

This position is located on the beautiful Dorothea Dix Park, just outside of downtown Raleigh. Hybrid Work Option Available : We trust our employees to be self-motivated and successful in hybrid/remote roles; NC Department of Health and Human Services offers work from home options and variable work schedule flexibility for this position. More information on this arrangement may be obtained at the time of interview. Compensation & Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave, as well as 12 annual paid holidays. In addition, paid parental leave is available to eligible employees. Visit State Benefits for more information. About the Division of Health Service Regulation and Human Resources: The Division of Health Service Regulation (DHSR) provides for the health, safety and well-being of individuals through effective regulatory and remedial activities including appropriate consultation and training opportunities and by improving access to health care delivery systems through the rational allocation of needed facilities and services. The Human Resources section listens to and respects customer's needs. They provide a safe work environment for employees. Human Resource section supports employee's learning and development. They also collaborates and works as a partner with management. Human Resource section maintains integrity and ethics in the daily business of the Department. They provides excellent customer service and challenge assumptions and takes initiative to solve problems.

Knowledge, Skills and Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Experience managing files and records, preferably employee records.
• Demonstrated knowledge of human resources principles and practices in one or more of the assigned areas of responsibilities.
• Strong communication skills with the ability to communicate clearly and effectively in verbal and written form.
• Demonstrated proficiency utilizing Microsoft Office Word, Excel and Outlook for correspondence and reporting. Management Preferences (if applicable):
• Experience in time/leave administration.
• Experience using the OSC Integrated HR-Payroll System and/or the NEOGOV Applicant Tracking System.
• Proven record of setting and maintaining strict deadlines, prioritizing work, and multi-tasking.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience”. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See oshr.nc.gov/experience-guide for details. Associate's degree, typically in Human Resources from an appropriately accredited institution or relevant field and no years of experience required; -or- High school or General Educational Development (GED) diploma and 2 years of progressive experience in Human Resources.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call/email to schedule an interview or an email notifying when the job has been filled. The DHHS Division of Human Resources (DHR) follows the State Human Resources Employment of Relatives Policy. Applicants who have relatives or people living in the same household, will not be considered for job vacancies in the DHR at those locations. For a complete definition of immediate family member, please see the State Human Resources Workforce Planning, Recruitment and Selection Policy, Section 2, Page 38. For technical issues with your applications, please call the NEOGOV Help Line at 855-524-5627 . Applicants will be communicated with, via email only, for updates on the status of their application. If there are any questions about this posting other than your application status, please contactHR at 919-855-3859.