Proposals Coordinator

AECON
North Carolina

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

  • Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We’re passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon is seeking a Proposals Coordinator to join our dynamic Civil East team and play a crucial role in securing new business opportunities. Are you a detail-oriented professional with strong writing skills? Are you proficient working independently and as part of a vibrant team? Join us!

What You’ll Do Here:

  • Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities
  • Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant
  • Review and develop a detailed understanding of client bid requirements
  • Develop and administer proposal calendars and responsibility matrices
  • Create and manage proposals, resume, and project sheet templates
  • Track and support timely provision of proposal deliverables required from internal and external partners
  • Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content
  • Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission
  • Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements
  • Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations
  • Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes
  • Assist proposal and bid managers to ensure that all deadlines are met
  • Manage pursuit SharePoint sites
  • Perform data entry in order to maintain accuracy of reports, schedules, and deliverables
  • Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda
  • Work with graphic designers to develop JV logos, binder and tab designs
  • Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals
  • Some limited travel may be required

What You Bring to the Team:

  • Minimum bachelor’s degree or equivalent experience in Construction
  • 2+ years of experience in proposal writing, marketing, or similar Business Development communications
  • Strong communication skills
  • Ability to quickly produce clear, concise, correct, and compelling written material
  • Excellent organizational skills and strong attention to detail
  • Proficiency in Adobe, Word, Excel, Visio, and PowerPoint
  • Ability to work collaboratively and effectively in teams
  • Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
  • Graphic Design experience is considered an asset (InDesign, etc.)
  • Availability to work a minimum of 3 days per week in-office out of our Charlotte, N.C location

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Posted 2025-08-21

Recommended Jobs

Java Architect with banking, cloud & enterprise exp (Onsite) :: Pittsburgh, PA(Relocation works)

DMS Vision Inc
North Carolina

Hi, Hope you are doing well, Please find the job description given below and let me know your interest. Position: Java Architect with banking, cloud, and enterprise tools experience (…

View Details
Posted 2025-08-22

Spanish tutoring

Elizabeth Zapata
Winston Salem, NC

Teaching Spanish at all levels, Spanish for specific purposes, expertise in medical Spanish and general culture. Teaching grammar, writing, conversational Spanish and phonetics. Presence and online…

View Details
Posted 2025-07-27

Discover Greenville: Your Next Travel Nursing Adventure Awaits!

NurseRecruiter
Greenville, NC

Registered Nurse - Progressive Care - Travel - (PCU RN) Embark on a rewarding travel nursing adventure in Greenville, North Carolina, as a Registered Nurse in Progressive Care. This critical role cat…

View Details
Posted 2025-08-20

Full Time Cardiology Job Asheville, NC

CompHealth CompHealth
Asheville, NC

Asheville, North Carolina, offers physicians a unique blend of professional opportunity and exceptional quality of life. Nestled in the Blue Ridge Mountains, the city boasts a vibrant arts scene, dive…

View Details
Posted 2025-07-24

PREP COOK

Compass Group
Concord, NC

  Position Title: PREP COOK Location: The Speedway Club at Charlotte Motor Speedway Pay Range : $17.50 to $21.00  We Make Applying Easy! Want to apply to this job via text messaging? Tex…

View Details
Posted 2025-07-29

Client Experience Associate in Aviation

GigWorld Talent Solutions
Greensboro, NC

About Our Client They are one of the fastest-growing private aviation companies in North America and expect to double their fleet and customer base over the next year with continued growth beyon…

View Details
Posted 2025-07-27

Assistant Professor of Public Administration

Gardner Webb University
Shelby, NC

Job Description Job Description Gardner-Webb University seeks a qualified, broadly trained individual to fill this tenure-track faculty position in the areas of public administration, public mana…

View Details
Posted 2025-07-27

Wildlife Technician

Urban Wildlife and Bee Removal
Raleigh, NC

Job Description Job Description Urban Wildlife and Bee Removal is a small, locally owned business operating in the triangle area for more than 9 years. We remove damage causing wildlife humanely …

View Details
Posted 2025-07-25

Dental Call Center Representative

Legacy Oral & Facial Surgery
Morganton, NC

Job Description Job Description Description: Join a dedicated team committed to providing exceptional service to our patients. We are looking for a dynamic and friendly individual to become a ke…

View Details
Posted 2025-08-09

Community Support Specialist - Direct Support Professional- Flex shift

The Charles Lea Center
Fayetteville, NC

Job Description Job Description We have immediate openings for Community Support Specialists in the Fayettville Region (Harnett, Cumberland, Sampson, Bladen, Robeson, Hoke, Scotland, Moore, Mon…

View Details
Posted 2025-07-27