HR Assistant (Bi-lingual)

Job Overview:
The HR Assistant will provide administrative support to the Human Resources department, ensuring smooth day-to-day operations. This role is responsible for maintaining employee records, assisting with recruitment, supporting onboarding processes, and helping to enforce company policies. The ideal candidate will have strong organizational skills and attention to detail, as well as the ability to handle confidential information professionally.

Key Responsibilities:

Administrative Support:

• Maintain accurate and up-to-date employee records in HR systems.

• Prepare and process HR documents, including employment contracts, offer letters, and policy updates.

• Handle correspondence related to HR matters and maintain organized filing systems.

Recruitment & Onboarding:

• Post job openings on various platforms and screen resumes.

• Coordinate interview schedules and communicate with candidates.

• Assist in the onboarding process by collecting required documents, setting up employee profiles, and ensuring a smooth transition for new hires.

Employee Relations & Engagement:

• Assist in organizing employee engagement activities and events.

• Support HR in handling basic employee concerns and directing complex issues to senior HR staff.

Compliance & Record-Keeping: .

• Support HR audits and compliance initiatives.

Training & Development Support:

• Coordinate training sessions and track employee participation.

• Assist in preparing training materials and maintaining training records.

Preferred Qualifications:

• Previous experience in an administrative or HR support role preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HRIS systems.

• Ability to handle confidential information with discretion.

Preferred Skills & Abilities:

• Attention to detail and accuracy in data management.

• Strong interpersonal skills with the ability to work effectively in a team.

• Problem-solving abilities and adaptability to changing HR needs.

• Knowledge of labor laws and HR best practices is a plus.