AR/AP Clerk

Job Title: AR/AP Clerk 

Department: Administrative/Finance 
Reports To: Sr. Accountant & Ownership 
FLSA Status: Non-exempt 
Location: Statesville, NC 

About Tim Johnson Landscaping Inc. 

At TJL, we believe in building careers, not just filling positions. Our team members enjoy long tenure because we treat them like family and provide exceptional opportunities for growth. We are a values-driven company committed to delivering unparalleled outdoor beauty and customer service while creating a workplace where our team can thrive both professionally and personally. 

As we continue expanding our operations and growing our client base, we're looking for a detail-oriented, motivated individual to join our administrative team and grow with us. 

Position Summary 

The AR/AP Clerk plays a vital role in maintaining the financial health of our growing organization by managing accounts receivable and accounts payable functions. Initially, this position will focus primarily on accounts receivable responsibilities, with increasing accounts payable duties as the candidate demonstrates proficiency and builds their track record. This is an excellent opportunity for someone looking to develop comprehensive accounting skills in a supportive, family-oriented environment. 

Essential Duties and Responsibilities 

Other duties may be assigned as the company continues to grow and evolve. 

Accounts Receivable (Primary Focus Initially) 

• Review invoices for accuracy prior to billing, ensuring quality in every transaction 

• Prepares invoice additions and corrections as necessary 

• Responds to customer billing inquiries with professionalism and excellent customer service 

• Prints all accounts receivable reports and maintains organized AR files 

• Monitors outstanding receivables and follows up on past due accounts 

• Assists in monthly closings with attention to detail and deadlines 

Accounts Payable (Progressive Responsibility) 

• Enter AP Invoices with or without PO to correct ticket or account 

• Reviews and balances monthly statements 

• Responds to vendor inquiries professionally and promptly 

• Prepare accounts payable payments according to company procedures 

• Prints all accounts payable reports and maintains organized AP files 

• Prepare analysis of accounts as required 

General Administrative Support 

• Promptly and professionally answers telephone calls and directs callers to the appropriate party 

• Maintains confidentiality of sensitive financial information 

• Assists with filing, special projects, and other administrative duties as necessary 

• Supports company growth initiatives through accurate financial record-keeping 

• Demonstrates TJL's core values in all interactions with team members, clients, and vendors 

Competencies 

To perform the job successfully and align with TJL's core values, an individual should demonstrate the following competencies: 

Technical Competencies 

Analytical - Collects and researches data; Uses intuition and experience to complement data; Identifies trends and discrepancies. 

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason even when dealing with emotional topics. 

Technical Skills - Assesses own strengths and weaknesses; Strives to continuously build knowledge and skills; Shares expertise with others; Embraces new technologies and processes. 

Core Values in Action 

Passion (Customer Service) - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments; Delivers excellent work with exceptional focus. 

Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality; Meets productivity standards; Strives to increase productivity; Sets the standard of excellence. 

Communication (Interpersonal & Communication Skills) - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Presents numerical data effectively; Does what we say and says what we do. 

Integrity (Professionalism) - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments; Does the right thing even when nobody is watching; Values honesty and transparency. 

Empowerment (Initiative & Motivation) - Volunteers readily; Asks for and offers help when needed; Demonstrates persistence and overcomes obstacles; Takes ownership of personal and professional growth. 

Insightful (Innovation & Adaptability) - Meets challenges with resourcefulness; Generates suggestions for improving work; Adapts to changes in the work environment; Changes approach or method to best fit the situation; Stays agile in a rapidly changing marketplace. 

Additional Key Competencies 

Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed; Contributes to the TJL family culture. 

Cost Consciousness - Conserves organizational resources; Makes fiscally responsible decisions. 

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports company growth initiatives. 

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. 

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Demonstrates reliability that builds trust. 

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience 

Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Experience in a growing, service-oriented company is a plus. 

Language Skills 

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence clearly and professionally. Ability to effectively present information in one-on-one and small group situations to customers, clients, vendors, and other employees of the organization. 

Mathematical Skills 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent with accuracy and efficiency. 

Reasoning Ability 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to think critically and make sound judgments. 

Computer Skills 

To perform this job successfully, an individual should have knowledge of or ability to learn: 

• QuickBooks and Aspire (or similar accounting software) 

• Microsoft Office 365 

• General aptitude for learning new technology platforms to support company growth 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. This position works in a collaborative office environment where teamwork and communication are essential to success. 

What Makes TJL Different 

At Tim Johnson Landscaping Inc., you're not just taking a job—you're joining a family and building a career. Our team members stay with us for years because we invest in their growth, value their contributions, and create an environment where they can succeed both professionally and personally. 

We offer: 

• Exceptional career advancement opportunities 

• Comprehensive training and skill development 

• A supportive, family-oriented culture 

• The chance to grow with an expanding company 

• A values-driven workplace where integrity matters 

Join us and be part of something special—help us enhance our community while building your future with TJL. 

Tim Johnson Landscaping Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.