Executive Sales & Marketing Administrator

The Executive Sales and Marketing Administrator is responsible for providing daily administrative, project management, and analytical support to the Executive Partner of Sales as well as the 6 Market Partners of Sales. The Executive Sales Administrator acts as the liaison between the market-based Sales Team members and the Executive office. The Executive Sales Administrator proactively provides reports, analytics, and trends to Sales Leadership team to facilitate quick and efficient strategic decisions. The Executive Sales and Marketing Administrator must have good problem-solving skills and must be proficient at process improvement.

Responsibilities:

Data Analytics, Reports, Summaries and Presentation of Materials:

• Gathers, prepares and formats data and reports into an easy to present format for the Executive Partner of Sales.
• Review Unsold Showcase Report and Reduce prices and communicate to MP, BIC and MLS Admin
• Generates and reviews for accuracy various sales reports on a weekly, monthly, quarterly, and annual basis and provides to the Market Partners, Executive Partner – Sales, and Executive Team as needed
• Acts as a liaison between the Executive Partner of Sales and the Enterprise Technology Services team to ensure reports are accurate and informative
• Maintains and Updates Sales Information Portal in Sharepoint
• Review and Maintain Sales Reports Portal in Sharepoint
• Maintains database in Sales System with all Sales Department documents and ensures confidentiality and that they are accurate and up to date
• Liaison between Sales Leadership and ETS Project Manager on updates, troubleshooting sales systems
  • Trinity- Budgets, Quick Assign
  • Broker Dashboard
  • Sales Commission Dashboard and Trinity Interface

Managing Model Checklist

• Weekly meeting with Mps and CS Team to ensure all model grand opening details are accounted for

Execute MP Flight Room Meeting Monthly:

• Homefinder- Communities opening/closing etc. Top Reasons to Buy
• Partner Path Milestones and Dates
• IST/TA Traffic discrepancies
• Overdue Showcase

Travel and Event Planning:

• Plans and executes with travel agent, the following events:
  • Sales Kick off
  • Annual Sales Trip
  • Book hotel reservations for Core Trainees
  • Order shirts for new hires

Create, Manage and Administer Sales Contest Company Wide

• • Create Calendar of monthly Sales Incentive Contests
  • Manage the winners and payout
  • Create communication and promotion of Sales Incentives

Marketing Administrative Support

• Maintains all sales team Real Estate license cards to ensure all are up to date and organized by region
• Enters and Maintains all Sales Budgets within Trinity- TA, Community, Broker, Traffic Etc.
• Executes Amazon orders for sales
• Provide Support in ordering ScentAir for new models, ScentSticks for closings and candles for contracts.
• Execute orders business cards and nametags
• Execute orders for standard swag and supporting the swag store.

Results/Accountability:

• Ensures all reports are delivered on time and accurately
• Meets all deadlines as requested by Executive Team

Qualifications:

• Associates degree in business, administration, or related field required, bachelor’s degree preferred
• Three to five years of administrative experience supporting executives required
• Proficiency in Word, Excel, and Outlook
• Structured Query Language (SQL) and report writing experience preferred

General Requirements:

• Strong communication skills, written, and verbal skills
• Strong organizational skills and time management skills
• Ability to work in a fast-paced environment
• Comply with all company policies and procedures
• Demonstrate the qualities and character traits as defined in the Sustainable Competitive Advantage (SCA)
• Ability to problem solve
• Ability to offer strong process improvement solutions
• Demonstrate alignment with the sales culture including vision, mission, and core competencies

Physical Requirements:

• Must be able to remain in a stationary position 75% of the time
• Associate needs to occasionally move about the office to access standard office equipment, etc.
• Constantly operates a computer and other office equipment

Associate SCA Characteristics

• Truthfulness: Earning future trust by accurately reporting past facts
• Responsibility: Knowing and doing what is expected of me
• Dependability: Fulfilling what I consented to do, even if it means unexpected sacrifice
• Alertness: Being aware of what is taking place around me so I can have the right responses
• Initiative: Recognizing and doing what needs to be done before I am asked to do it

Position Specific Characteristics:

• Discretion: Recognizing and avoiding words, actions, and attitudes that could bring undesirable consequences
• Flexibility: Willingness to change plans or ideas without getting upset
• Resourcefulness: Finding practical uses for that which others would overlook or discard
• Thoroughness: Knowing what factors will diminish the effectiveness of my work or words if neglected