Staff Accountant

Job Description

Job Description

Job Title: Staff Accountant
Job Location: Raleigh NC or Charlotte NC, Hybrid
Operating Company: Air Carolinas
FLSA Status: Exempt

About:

Air Carolinas – A member of the AIR Control Concepts family.

Air Carolinas is a leading manufacturers’ representative providing HVAC equipment, controls, service, and aftermarket solutions across North and South Carolina. Formerly Insight Partners, Hahn Mason, and Faulkner Haynes, we’ve united to deliver greater expertise, efficiency, and customer-focused solutions.

Air Carolinas is proud to be part of the AIR Control Concepts family, expanding our reach and strengthening our capabilities across the HVAC industry. This partnership allows us to provide even greater value to our customers by combining our trusted local expertise with the broad support, resources, and innovation of a larger organization. While our name and team remain the same, our commitment to quality service is now backed by an even stronger foundation.

Check out our website: AIR Carolinas | HVAC Equipment, Parts, Service & Solutions Across NC & SC

Position Summary:
The Staff Accountant is an integral member of the GAAP accounting team, reporting to the Regional Accounting Manager. The Staff Accountant supports the day-to-day accounting operations, assists in the month-end close process, and ensures accuracy and completeness of financial data across the region. This role performs core accounting functions including reconciliations, journal entries, payment runs, and cash reporting.

This is a foundational accounting role offering exposure to a complex, multi-entity environment and the opportunity to grow into more senior roles as AIR continues to scale.

Essential Duties and Responsibilities:
Accounting Operations

• Perform day-to-day accounting activities across assigned entities, ensuring transactions are accurate, timely, and properly supported.
• Process one-off trade Accounts Receivable (AR) and Accounts Payable (AP) transactions as needed.
• Load and validate payment runs, ensuring approvals and documentation align with company policy.
• Review and maintain sales tax exemption certificates and support compliance with local tax requirements.
• Prepare and maintain bank reconciliations and daily cash reporting.
• Assist with the maintenance of vendor applications and setups in coordination with the AP team.

Month-End Close

• Support the accounting team through the monthly close process, adhering to established deadlines and standards.
• Prepare balance sheet reconciliations, ensuring accuracy and completeness.
• Prepare month-end accruals and assist with journal entries for recurring and non-recurring transactions.
• Prepare intercompany reconciliations and assist in resolving variances.
• Post standard and recurring journal entries.
• Assist with analytical reviews and variance analysis to support regional financial statement preparation.

Technical & Compliance Support

• Ensure compliance with GAAP, company accounting policies, and internal control procedures.
• Support the documentation of accounting processes and Standard Operating Procedures (SOPs).
• Assist with audit requests by gathering supporting schedules and reconciliations.
• Maintain accurate, organized workpapers for all assigned tasks.

Collaboration & Communication

• Collaborate closely with the accounting team to ensure smooth coordination during close and reporting cycles.
• Partner with the AR, AP, and Collections teams to ensure accuracy of transactional data and timely issue resolution.
• Communicate effectively with Corporate Accounting regarding intercompany transactions and shared processes.
• Support cross-functional initiatives or system improvements as needed.

Continuous Improvement & Development

• Identify and recommend opportunities for process efficiencies or automation within accounting workflows.
• Proactively seek training and mentorship to grow GAAP accounting knowledge and systems proficiency.
• Demonstrate a commitment to continuous learning and professional development within a high-growth environment.

Experience and Requirements:

• 1–3 years of accounting experience, preferably in a multi-entity or complex organization.
• Bachelor’s degree in Accounting required; CPA or CPA eligibility a plus.
• Strong understanding of U.S. GAAP and fundamental accounting principles.
• Experience with ERP systems (Oracle, NetSuite, or similar) preferred.
• Proficiency in Microsoft Excel and other financial tools.
• Excellent attention to detail, accuracy, and organization.
• Strong analytical and problem-solving skills.
• Effective communicator and collaborative team player.
• Eager to learn and grow within a dynamic, fast-paced finance organization.

Benefits:
We offer a competitive and comprehensive benefits package, including:

• 401(k) with employer match (immediate vesting)
• Medical – HDHP & PPO options, Dental and Vision
• HSA with employer matching contributions
• FSA & Limited FSA
• Employer Paid Life/AD&D Insurance
• Voluntary Life Insurance Plans
• Paid Family Leave
• PTO
• Paid Company Holidays – 10 Days
• Employer Paid Short-term Disability
• Long-term Disability
• Referral Bonus Opportunities
• Other voluntary fringe benefits

AIR Control Concepts and Air Carolinas are Equal Opportunity Employers.

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