HR Coordinator
- This position requires 100% onsite *
- Assist with full-cycle recruitment activities including job postings, applicant tracking, interview coordination, and candidate communications
- Screen applications for minimum qualifications in accordance with established guidelines
- Coordinate interview schedules and hiring logistics
- Support background checks, employment verifications, and pre-employment requirements
- Maintain applicant tracking system records and hiring documentation
- Prepare and process new hire documentation and onboarding materials
- Coordinate orientation sessions and onboarding logistics
- Ensure accurate completion of I-9 documentation and required employment forms
- Maintain employee records and personnel files in compliance with retention requirements
- Support offboarding processes and separation documentation
- Maintain confidential employee personnel records
- Track required compliance documentation (EEO, DOT, certifications, training records)
- Assist with unemployment claims processing and employment verifications
- Generate routine HR reports related to staffing, turnover, and hiring metrics
- Support audit preparation and documentation reviews
- Assist with tracking FMLA and other leave requests under direction of HR Manager
- Monitor leave documentation and return-to-work timelines
- Provide employees with general information regarding benefits and leave processes
- Coordinate communication between employees and benefits vendors as needed
- Serve as first point of contact for routine HR inquiries especially via phone or email
- Provide guidance to employees on HR processes and direct complex issues to HR Manager
- Assist with preparation of disciplinary documentation or policy communications
- Support employee engagement initiatives and HR-related events
- Maintain HR calendars and scheduling as needed
- Participate in training to expand knowledge of HR laws and best practices
- Assist in updating HR policies and procedures
- Support departmental process improvements
- Perform general administrative tasks, including filing, scanning, copying, and data entry.
- Maintain HR department records, ensuring accurate and organized documentation.
- Assist in preparing HR reports, spreadsheets, and presentations.
- Process and distribute HR-related correspondence and notices.
- Maintain and order office supplies for the HR department.
- Coordinates recruiting logistics
- Maintains personnel records
- Supports leave tracking processes
- Maintains confidentiality of records
- Applies consistent policy interpretation
- Protects employee privacy
- Tracks compliance timelines
- Coordinates onboarding activities
- Maintains accurate documentation
- Responds to HR inquiries clearly
- Communicates hiring updates
- Supports employee lifecycle processes
- Reviews forms for completeness
- Tracks required certifications
- Supports regulatory compliance processes
- Associate’s degree in Human Resources, Business Administration with an HR focus, or another related HR field required;
- Minimum of three (3) years of direct human resources experience supporting recruiting, employee records, leave administration, or HR compliance functions, or an equivalent combination of education and experience.
- Basic human resources principles and employment practices
- Recruitment coordination processes
- Personnel recordkeeping standards
- FMLA and general leave administration processes
- EEO and employment compliance fundamentals
- Confidential records management practices
- Coordinating recruitment activities and interview scheduling
- Maintaining employee records accurately
- Tracking compliance documentation and deadlines
- Communicating clearly with employees and supervisors
- Managing multiple HR tasks simultaneously
- Preparing reports and maintaining spreadsheets
- Exercising sound judgment within established HR policies
- Maintaining discretion in handling sensitive matters
- Using Microsoft Office applications and HRIS systems
- Supporting onboarding and employee lifecycle activities
- Work is performed primarily in an office setting
- Requires extended periods of sitting and computer use
- Involved with confidential documentation
- May require occasional lifting of files or office materials (up to 25 lbs.)
- Requires regular interaction with employees and management
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
- Paid holidays,
- Paid sick days,
- Paid personal days,
- Paid Vacation after completion of one year
- Eligibility after waiting period
- Flexible Spending Account, Healthcare Spending Account, Dependent Care Spending Account
- Mandatory employee contribution
- Company matches up to 4% after 1 year
- Long Term Disability
- Paid bi-weekly
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