Office Services Coordinator
- Maintain inventory, order, and stock supplies.
- Ensure proper appearance of office space, including conference rooms and visiting attorney offices including breakdown of workspace for departed employees.
- Office point of contact for property management and/or vendor on maintenance requests.
- Coordinate with property management, vendors, and other guests, ensuring they have access to the necessary spaces and adhere to office protocols.
- Collaborate with all administrative departments to support office needs.
- Receive, sort, and scan incoming mail, including legal documents and correspondence based on priority.
- Process outgoing mail requests utilizing various shipping methods.
- Post mail using the firm’s postage machine and deliver mail to the post office as needed.
- Gather and send interoffice mail.
- Accurately title and file records into the firm’s records repository in accordance with established filing systems.
- Respond to inquiries from legal staff concerning files and records.
- Process and save records received via CD, USB, or secured link.
- Maintain the proper storage and maintenance of physical records.
- E-filing of discovery requests, responses to opposing counsel, and motions.
- Assist IT and office staff as needed for troubleshooting and new hire set-ups and conduct welcome tours.
- Office point of contact for new hires, providing tours of the office, and training on office services equipment.
- Request building cards/keys and enrolling employees in parking.
- Assist legal staff with print production projects such as creating and preparing trial materials.
- Assist with calendaring, set up conference rooms for meetings, depositions, or other events.
- Organize office parties and events.
- Associate’s degree or relevant experience in an office environment.
- Regularly required to clearly communicate and exchange information in English
- Strong organization and time management skills
- Regularly required to observe and assess data and documents, in printed form and on computer screens
- May be requested to work beyond normal work hours and weekends for special projects
- Works well in a team environment
- Ability to work independently within general guidelines and minimal supervision
- Ability to recognize the need for confidentiality of information and to maintain such confidences
- Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature
- Regularly required to physically operate routine office equipment such as telephones, computers, copiers, printers, fax machines, etc.
- Regularly required to sit for extended periods of time.
- May be required to move objects up to 50 lbs. from one level to another from time to time.
- Must have reliable means of transportation to work location
This position also offers bonuses and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more. Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead – together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm’s connective culture. Join #TeamGS today.
Recommended Jobs
CX Global Account Manager
About Avaya Avaya is an enterprise software leader that helps the world’s largest organizations and government agencies forge unbreakable connections. The Avaya Infinity™ platform unifies fragm…
Customer Service Rep(05538) - 12201 N. NC Hwy
Job Description Job Description Job Description "Imagine yourself with a job with flexible hours, competitive pay, a fun environment, did we mention flexible hours? We're already imagining you …
Office Administrator (Assistant Property Manager) - Direct Hire
Job Description Job Description Office Administrator (Assistant Property Manager) – Direct Hire Location: Fayetteville, NC (28301) – Fully Onsite Schedule: Monday – Friday, 8:00 AM – 5:00…
HR Generalist
Accentuate Staffing is seeking a knowledgeable, proactive, and hands-on HR Generalist to support recruiting, employee relations, payroll processing, benefits administration, onboarding, and day-to-day…
General Application - Structural & Miscelaneous Steel
Job Description Job Description Since 1975, Steel Specialty, Inc. has been proud of the work we do and the way we do it. Each person at Steel Specialty plays an important role in our success. W…
Inside Sales Representative
Overview Help fuel Esri’s growth and ability to enable organizations around the world to do amazing things with geography and GIS. This is a great opportunity to gain cross-industry experience as you…
Family Medicine OR Internal Medicine Physician Rocky Mount NC
Family Medicine OR Internal Medicine Physician Rocky Mount NC Urgently Hiring We are looking for a Family Medicine or Internal Medicine Physician to join our practice full-time in Rocky Mount, …
Motorcycle Parts Associate
Job Description Job Description Job Description: Down Home Harley Davidson seeks a full time, motivated, Parts Counter Person to enhance our service team! Parts Advisor Duties Include but are …
Food truck cashier
Position Summary We are looking for an energetic, friendly, and dependable Food Truck Cashier to provide exceptional customer service and support daily food truck operations. The Cashier will be respo…
Heavy Equipment Shop Technician
Job Description Job Description HiFyve is hiring a Heavy Equipment Shop Mechanic in the construction equipment industry in Wilson, NC! Salary: Up to $40/hr Shift: Full-Time – 1st Shift, …