Accounts Payable Clerk

POSITION SUMMARY:

Performs a wide variety of general or specialized accounting functions related to the maintenance/processing of accounts payable records in an effective, up-to-date, and accurate manner. These duties are performed for several diocesan entities underthe management of the Central Administration and Catholic Charities.

ESSENTIAL FUNCTIONS:

1. Maintains accurate vendor records in the accounting system.

2. Assures that all 1099 vendors have a W-9 on file.

3. Sets up and maintains EFT information for all vendors paid electronically.

4. Reviews all payment requests for proper coding, accuracy, and authorization.

5. Processes weekly electronic and manual check runs/EFTs for each entity.

6. Enters and codes invoices as requested for the Finance/Accounting department.

7. Maintains and updates all information for recurring check runs.

8. Responds to all vendor inquiries.

9. Updates all cleared checks in the accounting system.

OTHER RESPONSIBILITIES:

1. Assists with preparing necessary reports and pulling selected files for the outside auditors during our annual audit.

2. Gathers the necessary information for the annual collation of individual seminarian income.

3. Assists with preparation of annual 1099 processing, including running applicable reports and making adjustments as needed.

4. Records cash receipts and posts the related journal entries twice a month.

5. Processes deposits regularly using the electronic desktop deposit and reconciles to the cash log.

6. Performs similar job-related duties as assigned.

Requirements

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

1. High school diploma required, college courses in accounting preferred.

2. Minimum of two years’ related experience

3. Proficient with Excel and accounting software

4. Proficient with ten-key

5. Well organized and a self-starter.

6. Ability to work both independently and with a team

7. Demonstrates a strong work ethic.

WORKING ENVIRONMENT:

Office environment – normal work week with occasional evening or weekend work.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.