Project Coordinator Administrator

Project Coordinator Administrator

Location: Mount Holly, NC

Reports to: Project Manager

Position Overview

Boxman Studios is seeking a proactive and highly organized Project Coordinator Administrator to support our Production, Construction, and Project Management teams. This role is central to keeping projects running smoothly from pre-construction through completion. The Project Coordinator Administrator will manage project documentation, assist with procurement and scheduling, and provide critical administrative and logistical support across teams including Production, Construction, Design & Engineering, and Purchasing.

This is a great opportunity for someone detail-oriented and resourceful, who enjoys problem-solving and collaborating in a fast-paced, design-driven environment.

Key Responsibilities

• Manage and organize project files and records (drawings, specifications, reports, and correspondence) in both physical and digital formats.
• Support Project Managers by tracking schedules, deliverables, and budgets; prepare regular project updates and reports.
• Assist Purchasing Manager with material orders, vendor coordination, and inventory control.
• Compile project closeout packages including warranties, manuals, and final reports.
• Schedule and coordinate project meetings; prepare agendas, take minutes, and follow up on action items.
• Input and maintain accurate project data in construction management and tracking software.
• Provide administrative support to the Design & Engineering team as needed.
• Help identify project risks, delays, or issues and escalate promptly.
• Facilitate clear communication between the Executive Team, Production, and Construction teams.

Qualifications

• Bachelor's degree in Construction Management, Business, or related field preferred; equivalent experience considered.
• Proven administrative or project coordination experience, preferably in construction, modular building, or related industry.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required.
• Familiarity with project management or construction software (e.g., Procore, Autodesk, SharePoint, Smartsheet) preferred.
• Basic understanding of construction drawings and terminology is a plus.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask, prioritize effectively, and stay calm under pressure.
• Strong communication skills and the ability to collaborate with diverse teams.
• Self-starter with a proactive, problem-solving mindset.

Why Boxman Studios?

At Boxman Studios, we design and build innovative modular solutions that transform spaces and experiences. Joining our team means being part of a company that values creativity, teamwork, and growth. This role offers hands-on exposure to exciting projects, with opportunities to learn and develop within project management.