Onboarding Specialist

Job Posting Information

Posting Number PG194878SP
Internal Recruitment No
Working Title Onboarding Specialist
Anticipated Hiring Range $55,000-$60,000
Work Schedule Primarily onsite Monday - Friday 8:00 am - 5:00 pm with occasional remote work.
Job Location Raleigh, NC
Department Onboarding Center
About the Department The Onboarding Center strives to create an efficient, engaging and welcoming experience for employees by providing superior personalized customer service. We strive to be a knowledgeable resource by building and maintaining positive relationships with university partners and promoting the university culture. Promoting institutional spirit and engagement among employees are at the core of the services we offer.
Our vision is to be a premier resource for developing an engaged and productive workforce using a customer-centric focus to promote collaboration, and efficiency across the University while serving as a benchmark for effective higher education onboarding and offboarding practices. The center coordinates new employee orientation, engagement activities such as campus tours and trivia activities for employees, as well as assisting colleges and divisions in facilitating smooth onboarding and offboarding experiences.
Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.



Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties The Onboarding Center Consultant primarily facilitates individualized onboarding sessions and coordinates new employee orientation programs to ensure a welcoming and efficient start for employees. The role also provides limited support for offboarding processes to ensure smooth transitions for employees separating from the University.



Key responsibilities include:
Conduct individualized onboarding and offboarding sessions to complete critical employment tasks and provide tailored guidance

Serve as a subject matter expert on onboarding/offboarding processes, including payroll, FLSA, benefits, I-9, identity management, IT access, transportation, and international employment considerations Generate and analyze daily reports to determine personalized onboarding content and monitor trends related to hires and separations Troubleshoot HR system functionality across platforms such as HR Job Data, payroll processing, background check systems, and identity management tools; recommend process improvements as needed Coordinate, develop, and deliver New Employee Orientation and Benefits Orientation (in-person and virtual) Develop and facilitate employee engagement initiatives, including campus tours and institutional programming that foster connection to the University’s mission and culture
• Respond to employee and departmental inquiries via phone, email, and in person with professionalism, discretion, and sound judgment

• If you are a service-oriented HR professional who enjoys creating positive employee experiences while navigating complex systems and policies, we encourage you to apply.

Other Responsibilities
Qualifications

Minimum Experience/Education Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.



All degrees must be received from appropriately accredited institutions.
Preferred Qualifications

• Three or more years of human resources experience in a university setting
• Experience with PeopleSoft or similar HR Information Systems
• Knowledge of human resources policies, employment processes, and compliance requirements
• Experience planning and facilitating group presentations or orientation sessions
• Experience analyzing HR data or working with integrated HR systems

Required License or Certification N/A
Valid NC Driver's License required No
Commercial Driver's License Required?No
Recruitment Dates and Special Instructions

Job Open Date 03/06/2026
Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)03/13/2026
Notice to Applicants
Special Instructions
Position Details

Position Number 00103355
Position Type SHRA
Position Classification Band Title University Program Specialist
Position Classification Band Level Journey
Position Classification Salary Range $ 36,381 - $ 91,526
Salary Grade Equivalency NC12
Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)1
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 484001 - Onboarding Center
EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.


If you have general questions about the application process, you may contact Human Resources at [email protected] .


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.


NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.