Accounting Assistant

Accentuate Staffing is currently recruiting for an Accounting Assistant for our growing client in Morrisville, NC. The Accounting Assistant is responsible for supporting the daily operational functions of the office including daily Accounting, Payroll and HR transactions. If you are looking for a company that is family oriented, offers work-life balance and has outstanding benefits, this could be the right opportunity for you!!

Responsibilities:

Accounting

• Matches all invoices with purchase orders and receiving records
• Processes all accounts payable and cash disbursement transactions within established guidelines
• Generates and emails invoices to customers
• Ensures customer payments are received according to payment terms
• Assists Accounting Manager with maintaining the general ledger including entry of all standard and non-standard journal entries under the supervision of the Accounting Manager
• Maintains all accounts payable, vendor, cash disbursement and billing files
• Assists in the monthly close and annual audit
• Maintains check number log signed by authorized check signer to ensure continuity of checks used and voided
• Generates weekly cash forecast report
• Processes expense reports
• Reconciles monthly bank statement
• Reconciles monthly credit card statement
• Files quarterly Sales and Use Tax

Human Resources / Payroll

• Maintains all confidential employee and payroll files under the established guidelines
• Completes all new hire onboarding, as well as any change requests by employees
• Coordinates salary changes and terminations of all employees
• Maintains and processes all employee time sheets and attendance records including vacation, sick time and hours worked on government contracts
• Administers employee benefit plans (401K, Health Insurance, Dental Insurance, Flexible Spending Account, Life Insurance and Disability Insurance)
• Completes and submits required annual compliance testing, audits and census reports for 401K, Health Insurance and Workers’ Comp Insurance
• Processes monthly payroll via the 3rd party payroll service in a timely and highly confidential manner
• Maintains employee manual containing company policies, procedures, and benefits information on the shared network drive
• Creates, processes and maintains any workers compensation claims
• Processes and maintains any COBRA transactions
• Addresses employee benefits changes, questions and issues
• Calculates and processes payment of sales commission

General Administrative

• Functions as receptionist for company
• Collects and distributes mail
• Coordinates all meetings as requested
• Supervises cleaning service and ensures the neat appearance of all administrative common areas including the conference room and kitchen
• Maintains electronic copies of all contracts, audit reports, tax returns, and other documents as directed by management
• Reviews records retention annually and recommends updates as appropriate
• Issues, monitors and maintains log of suite access cards and keys for all employees, landlord and cleaning company

Requirements:

• Proficiency in QuickBooks REQUIRED
• Experience in processing payroll (PrimePay experience is a plus)
• Minimum of 2 years’ experience as a full charge bookkeeper
• Proficiency in Microsoft Word and Excel
• Strong written and verbal communication skills
• Self-motivated, high-energy individual with strong drive for accomplishment
• Approachable and GREAT attitude is a MUST!