Hyperscale DC Procurement & Logistics Specialist

Description

Position at Sumitomo Electric U.S.A., Inc.

The salary range for this position is from $70,000 to $80,000 per year.

(Full-Time, Exempt position)

I. Job Summary:

The “Procurement & Logistics Specialist” is responsible for managing procurement operations and coordinating import/export activities to ensure the timely and cost-effective delivery of goods. The role includes creating and managing purchase orders, maintaining accurate product and cost data, and ensuring compliance with international trade regulations such as Incoterms and tariff requirements. The “Procurement & Logistics Specialist” will manage logistics operations to ensure timely and cost-effective delivery of goods, optimize shipping methods and routes, monitor carrier performance, track shipments, and maintain accurate records. . The role requires careful review of order details and proactive identification of potential risks related to procurement, logistics, and supplier performance. Based on these responsibilities, the “Procurement & Logistics Specialist” will collaborate with internal teams and communicate with suppliers to support efficient operations and resolve issues as they arise.

II. Duties/Responsibilities:

1.)Procurement & Order Management

-Create and manage Purchase Orders (PO) using internal systems

-Review and validate purchase requests for accuracy, pricing, and specifications

-Maintain accurate records of product details, cost structures, and order information

-Monitor order status and ensure timely processing and updates

-Coordinate and support receiving activities, including verification of delivered goods against purchase orders.

-Verify incoming shipments against purchase orders and resolve discrepancies if any

2.)Import/Export & Trade Compliance

-Coordinate import and export activities in accordance with Incoterms

-Manage and ensure proper tariff classification and customs compliance

-Work with logistics partners and customs brokers to ensure smooth international shipments

-Identify and address potential risks related to international trade and regulations

3.)Logistics Coordination

-Manage transportation and logistics processes to ensure on-time delivery and minimize costs

-Collaborate with logistics partners to optimize shipping methods and routes for international and domestic shipments.

-Monitor carrier performance and address service-related concerns to maintain seamless operations

-Track shipments, follow up on delivery schedules, and maintain accurate records of logistics activities

4.) Risk Management & Cost Control

-Analyze procurement risks, including supply delays, cost fluctuations, and compliance issues

-Evaluate order conditions and identify potential operational or financial risks

-Support cost control initiatives and identify opportunities for cost optimization

-Ensure procurement decisions align with company cost and efficiency goals

5.) Cross-functional Coordination

-Work closely with internal teams such as logistics, planning, and finance

-Coordinate to resolve supply, delivery, or data-related issues

-Ensure smooth communication between internal stakeholders and external partners

-Support continuous improvement of procurement and supply chain processes

6.)Handle ERP (D365) system

-Input purchase order for production, split or revise sales order along with delivery schedule.

-Input and update stock, delivery information in the system.

-Strongly encouraged to propose improvements on how to utilize D365’s functions based on actual workflow and needs.

7.)Continued improvement activities

- Constant evaluation of company’s systems and processes to look for ways and/or methods to improve on current practices.
- Involvement with customer on projects related to system and process improvements
- Continually expanding knowledge base within D365.

8.) Develop and prepare executive/administrative reports as directed

Support occasional matters as directed.

IV. Required Skills/Abilities:

• Strong knowledge of procurement processes and order management
• Understanding of international trade practices, including Incoterms
• Knowledge of tariff classifications and customs requirements
• Ability to coordinate import/export operations and logistics activities
• Experience in creating and managing Purchase Orders (PO) in internal systems
• Strong attention to detail in managing product specifications, pricing, and cost data
• Ability to analyze order details and identify potential risks or discrepancies
• Strong communication skills to effectively work with suppliers and internal teams
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Problem-solving skills with a proactive and solution-oriented mindset
• Ability to build and maintain effective relationships with external suppliers
• Basic understanding of supply chain processes and supplier management
• Extremely well organized and must demonstrate some Project Management skills.
• Basic understanding of fiber optic cabling, connectorization, and network components.
• Good communication and interpersonal skills to build and maintain relationships.
• Strong leadership skills with the ability to influence and drive change.
• Strong analytical, and project management skills.
• Proficiency in D365 systems and/or supply chain software.
• Excellent communication and interpersonal skills to build and maintain relationships.
• Knowledge and experience of quality assurance and control.
• Pressure for deadlines - short time frame responses.
• Ability to process large amounts of email/chat traffic.
• Ability to efficiently communicate with others by summarizing problem, question, status and so on, instead of just forwarding e-mail or chat message without enough explanation.
• Willingness to work as a team, providing leadership to the department.
• Proven proficiency with Microsoft products especially Excel.
• Excellent written and verbal skills.

Bachelor's degree or Minimum of 5 years relevant professional experience.

Proven experience within a supply chain management, project management, inventory management or production management.

Reports to: Director, DC Connectivity Product Management
Directly Supervises: None

VII. Physical Requirements:

Work is performed in an office environment and requires the physical and motor skills typical of an office environment, including, but not limited to: prolonged sitting, working on a computer, using telephones, handheld technology and other office equipment, standing, walking and stooping.

May be occasionally required to lift objects such as files, boxes of paper, office supplies, and computer / office equipment weighing up to 50 pounds.

Ability to routinely concentrate, focus and read for general understanding and analytical purposes and ability to communicate effectively.

VIII. Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job description. Duties, responsibilities and activities may change at any time with or without notice.

IX. Travel Required: Yes ☒ 10% No ☐

Sumitomo Electric U.S.A., Inc. (SEUSA) serves North American customers in various industries, including electric power, data communications, automotive, electronics manufacturing, medical devices, and more. An overview of our diverse portfolio of products is provided on this site for reference.

SEUSA was established in 1971 as the first North American subsidiary of Sumitomo Electric Industries. Our early activities contributed to the development of other subsidiaries, and today we are a part of a regional network of more than 40 companies affiliated with the Sumitomo Electric Group. SEUSA’s main offices are located in the Los Angeles metropolitan area and Silicon Valley. Please visit for more info: https://global-sei.com/usa/seusa/.

SEUSA is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, disability, age, genetics, protected veteran status, or any other characteristic protected by law.

Sumitomo Electric Industries, Ltd. is a recognized global technology leader with over 280,000 employees working at around 400 group companies in 40 countries. Building on more than 120 years of innovation, today Sumitomo Electric is engaged in diversified business activities that support people’s daily lives and industries in five business segments: automotive, infocommunications, electronics, environment & energy, and industrial materials. To learn more about Sumitomo Electric, please visit https://sumitomoelectric.com. You can watch videos from our past interns and corporate profile from our YouTube Channel (https://www.youtube.com/user/SumitomoElectric/). Follow us on LinkedIn (https://www.linkedin.com/company/sumitomo-electric).