Office Administrator

Office Administrator

Location: On-site in Durham, NC (RTP area)
Company: Avalo
Compensation: $50 - $65k annually + full benefits, PTO, retirement

About Avalo
At Avalo, we’re reinventing crop development to build a climate-resilient, equitable, and sustainable future for agriculture. Our mission is to accelerate crop evolution using AI and evolutionary biology—cutting development time from decades to just a few years while dramatically reducing environmental impact. From low-input cotton to sugarcane, we work with nature’s complexity, not against it, to deliver high-performance crops without harmful externalities. Join us in transforming agriculture from the seed up.

About this opportunity:
We’re seeking a highly organized, detail-oriented, and proactive Office Administrator to ensure the smooth and efficient operation of Avalo’s Durham office. This role is central to maintaining day-to-day administrative excellence, supporting financial workflows, coordinating vendors, and reinforcing our collaborative culture.

The ideal candidate will thrive in a fast-moving startup environment, demonstrate exceptional communication and problem-solving skills, and play a key role in supporting operational accuracy, compliance, and team success across the company.

Key Responsibilities:

Financial & Administrative Support

• Support vendor setup, W-9 collection, invoice routing, and payment documentation.
• Assist with credit card reconciliation by collecting receipts and verifying coding.
• Maintain organized financial and administrative records to ensure audit readiness.

Office & Facilities Management

• Oversee daily office operations, vendor coordination, and supply inventory.
• Manage shipping and receiving for materials, equipment, and samples.
• Assist with safety documentation, required trainings, and compliance recordkeeping.
• Serve as the first point of contact for employees and guests, maintaining a welcoming environment.
• Contribute to company culture initiatives and cross-team collaboration.
• Coordinate onsite meetings, catering, office meals, and general logistics.

Travel & Coordination

• Arrange domestic and international travel; track expenses and documentation.
• Maintain administrative trackers, shared files, and compliance documentation.
• Support planning and logistics for company-wide meetings and events.

HR & Onboarding Support

• Assist with interview scheduling, candidate communication, and reference checks.
• Coordinate new-hire onboarding, workspace setup, and documentation tracking.
• Support team events and internal communications initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field OR equivalent professional experience in office administration, bookkeeping, or operations.
• 3–5 years of experience in office administration, financial coordination, or similar support roles.
• Experience supporting financial processes (vendor documentation, invoice routing, expense tracking) preferred.
• Strong written and verbal communication skills with excellent attention to detail and accuracy.
• Proven organizational skills with the ability to manage multiple priorities and shifting tasks.
• Ability to maintain confidentiality and handle sensitive financial or personnel information.
• Experience coordinating interviews, onboarding logistics, or HR administration is a plus.
• Proficiency with Microsoft and Google applications (Word, Excel, PowerPoint, Google Workspace
• Familiarity with Bill.com, DocuSign, Adobe Acrobat, Slack, and Canva is helpful.
• Highly proactive, dependable, and comfortable working independently in a fast-paced startup environment.
• Passion for Avalo’s mission and a collaborative, service-oriented mindset.