Administrative Assistant for Empowering Families Grant

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Department: Divinity

Status: Full Time

Position Summary:

The Administrative Assistant for Empowering Families for Spiritual Formation coordinates the efficient operation of the Empowering Families for Spiritual Formation grant provided by the Lilly Endowment, Inc. The purpose of the Empowering Families for Spiritual formation grant is to partner with churches, ministers, and parents to develop strategies and resources to equip and encourage families to experience regular, substantive, holistic, family-centered spiritual formation. The Administrative Assistant will handle correspondence, record-keeping, and budgetary management, managing selected events and processes, providing designated logistical and clerical support, and carrying out other duties as assigned. The Administrative Assistant reports to and works alongside the Project Director for Empowering Families for Spiritual Formation. Candidates should be aware that this position is funded by the grant for 5 years. The position is not guaranteed to continue past the ending of the grant.

Essential Duties and Responsibilities:

Logistical and Clerical Support

• Provide clerical support for the Empowering Families for Spiritual Formation project, including answering phone calls, handling correspondence, scheduling meetings and appointments, and making travel arrangements for the project as required.
• Develop brochures, flyers, and other printed and electronic documents for meetings and events.
• Coordinate catering orders and facility reservations.

Financial administration

• Assist with oversight of grant budget. Track budget and extra-budget expenditures, including issuing and tracking all Empowering Families purchase order requisitions, check requisitions, travel vouchers, receiving reports, and in-house requisitions.
• Coordinate and communicate with the Office of Sponsored Research Projects for approval of grant activities and spending.
• Coordinate with the University Counsel to develop and administer contracts associated with the Empowering Families project.
• Collect, review, and process Empowering Families-related credit card reconciliations each month.

Data management

• Research, prepare, and produce Empowering Families reports as needed.
• Maintain Empowering Families files, including secure storage (both physical and electronic) of sensitive data such as church and participant records.
• Maintain any Empowering Families databases (resources, churches, participants, etc.) created and/or associated with Empowering Families projects.

Additional responsibilities

• Assist with occasional events and programs off-campus and on evenings and weekends.
• Maintain a professional appearance and demeanor at all times.
• This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University and the mission of the Divinity School to provide Christ-centered, Bible-based, ministry-focused theological education.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Education/Experience:

• Associates required; Bachelors degree desirable
• 5 years of experience (15 in lieu of a degree)
• Experience in higher education or church, specifically children and family ministry, desirable

Knowledge, Skills, and Abilities:

• Communicate effectively to all groups through both oral and written channels; demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, high-level university officials, churches, ministers, family participants, and the public.
• Knowledge of Microsoft Office and ability to learn new software are essential; knowledge of Canva is desirable.
• Maintain strict confidentiality.
• Highly organized and detail-oriented and able to meet strict deadlines.
• Confidence in program and/or event planning and administration.
• Exercise independent judgment in complex and new situations; able to work independently as well as function effectively in a team; willing and able to work in an ever-changing environment.
• Manage multiple, concurrent projects and frequent interruptions.
• Broad knowledge of, or ability to learn, Campbell University and Divinity School policies and procedures, including but not limited to Title IX, FERPA, and ATS accreditation guidelines.
• Some accounting knowledge is desirable.

To Apply For This Position:

Campbell University is unable to accept paper or email applications. IMPORTANT: A cover letter, CV, or resume, and contact information for three professional references are requested as part of the application process. Applications without these attachments may be considered incomplete. If you have any questions, or if you are an individual with a disability and need assistance completing an application for employment contact the Human Resources Department at 910-893-1256 or email [email protected]. Campbell University is an Equal Opportunity Employer.

Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic information, protected veteran and military status and any other characteristic protected by law, except where appropriate and authorized by law. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Employees and applicants of Campbell University will not be subjected to any form of harassment or discrimination for exercising rights protected by, or because of their participation in, an investigation or compliance review related to Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, the Veterans Employment Opportunities Act of 1998, or any other federal or state nondiscrimination law, rule, or regulation.

Campbell University also maintains affirmative action programs to implement our equal employment opportunity policy. Employees or applicants who wish to review appropriate portions of these affirmative action programs may schedule an appointment to do so by contacting Human Resources at the Buies Creek campus, during normal business hours.