Executive Office Administrator for the Carolina Union

: Posting Information Department Student Affairs Carolina Union-645001 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 01/08/2024 Application Deadline 01/12/2024 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent GN10 Working Title Executive Office Administrator for the Carolina Union Position Number 00051988 Vacancy ID P018497 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday - Friday, 8:00am - 5:00pm; occasional nights and weekends. Work Location Carolina Union-Admin Suite, UNC-Chapel Hill, NC Position Location North Carolina, US Hiring Range $48,453 - $53,837 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Primary Purpose of Organizational Unit

Carolina Union Mission Statement: The Carolina Union creates safe, inclusive and educational experiences that enable students to maximize their time at Carolina.

Carolina Union Purpose: The many co-curricular programs, services and facilities supported by the Union are developed and operated with a focus to serve the students whose fees fund our organization and therefore are intended to impact the intellectual and experiential climate of the University and provide opportunities for campus members to engage in debate, conversation, interaction, and learning. Managed by 43 full time staff and over 185 student employees, the Carolina Union builds a sense of community as a unifying force on campus and provides students the space and resources needed to put theory into practice.

Position Summary

The primary focus of the Executive Office Administrator for the Carolina Union is to serve as the initial point of contact for incoming telephone calls and guests to the Administration and Event Services offices responding and referring individuals, as appropriate. Reporting to the Executive Director of the Carolina Union, the Executive Office Administrator provides direct administrative and budget support to the Administration, Communication and Creative Services, and Event Services offices, as well as coordinates the general office calendar and provides administrative support for core programs and services for the office and the Event Services team. The position works collaboratively as a member of support staff. This position must be familiar with the operating procedures for each of the offices located in the Carolina Union, provide research, technological and administrative support. Additionally, this person will be expected to regularly write correspondence, create reports, and supervise student Office Assistants.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience

• Strong written and verbal communication skills including ability to effectively receive and share accurate, appropriate information with students, faculty, staff, parents / families, community partners and office colleagues.
• Demonstrated ability to work in fast-paced environment with the ability to balance and prioritize multiple tasks simultaneously with appropriate sensitivity.
• Understanding of and experience applying basic budget and finance principles.
• Exceptional listening skills and the ability to respond to challenging situations in a calm and deliberate manner.
• Commitment to maintaining confidentiality and handling sensitive information in a discrete and appropriate manner.
• Skill working as a part of a team and maintaining positive professional relationships.
• Experience with Microsoft Office suite applications, and/or other data management platform(s).

Preferred Qualifications, Competencies, and Experience

• Prior experience in a higher education setting.
• Experience working with students, faculty, staff, parents / families, and community partners to address a wide array of situations and / or concerns.

Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Position/Schedule Requirements Evening work occasionally, Weekend work occasionally