Accounts Payable Specialist

Description

Essential Functions

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

• Proficient with Google Suite applications including Gmail, Docs and Sheets
• Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele
• Strong interpersonal, written and verbal communication skills required
• Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change.
• Strong decision-making, organizational and problem-solving skills
• Accurately process A/P Invoices and vendor payments on a daily basis
• Conduct file integration between systems on a daily basis
• Review invoices for accuracy and necessity (avoids double payments)
• Determine best method of payment considering a number of factors
• Process payments via check, online payment and ACH
• Apply fundamental accounting theories and concepts to support the Accounts Payable process
• Read ledgers to follow transactions
• General ledger entries
• Assist with the setup and maintenance of new and existing payable accounts
• Monitor available bank balances when processing payments to avoid overdrafts
• Assist with the monthly Accounts Payable close and accrual process
• Navigate and use online bill payments through bank
• Review and facilitate automatic payment requests
• Cancel automatic payments when necessary
• Ensure appropriate administrative charges are assessed when applicable
• Monitor Petty Cash disbursements and match incoming receipts to code appropriately
• Monitor and ensure W9 and COI collection for all payable accounts
• Perform other duties as assigned

Requirements

Education and Training:

• High School Diploma
• 2-5 years related experience; or equivalent combination of education and experience

Adaptability:

• Adapts to changing work demands.
• Stays focused on own work when faced with challenges and/or difficulties.
• Stays open to and learns from feedback.

Physical Activities

The following physical activities are necessary to perform one or more of the essential functions of this position.

• Moves, lifts, carries supplies weighing less than 20 pounds without assistance.
• Creates documents, reports, etc. using a writing instrument or computer.
• Ability to enter and locate information on a computer.
• Visually verifies and/or reads information.
• Sits for an extended period of time.
• Must be physically present in the office as the needs of the business dictates.