Administrative Assistant

About Us

We are a solutions-driven property management company, managing a portfolio of commercial real estate properties totaling over 13.7mm SF. Our commitment is to develop sound management practices to add long-term value to our client's properties by focusing on asset stabilization, tenant retention strategies, efficient planning of tenant improvements, and a diligent approach to reducing operating costs.

The Administrative Assistant will assist the Property Manager in performing administrative and office support activities for a commercial office building(s).

Responsibilities

• Coordinates Fire/Life Safety Procedures for all tenants, including tenant related correspondence-emails, captivate, newsletters, etc.

• Assist with coordinating with tenant move-ins and move-outs

• Coordinate access between building personnel and tenants to include tenant and vendor access to suites with security

• Ensure that all emergency after-hours contact information is current for both employees and vendors

• Updates all Tenant and Vendor contact information

• Manages Tenant and Vendor files.

• Updates Tenant and Vendor insurance certificates

• Manage the property work order system, input service requests, assign tasks, close out completed work orders, and following up on all open work orders daily

• Assists in preparing vendor service contracts

• Assists in entering accounts payable invoices into Yardi Accounting software

• Responsible for all aspects of administrative management and all day-to-day operations

• Answer phone calls, emails and other business correspondence as well as sending and receiving mail and/or overnight packages

Education

• Associate’s degree (AA/AS)

• High School Diploma (or equivalent)

Qualifications

• Proficient with Microsoft Office. Knowledge of Yardi is a plus

• Experience and/or training in Commercial Property Management is a plus

Skills

• Customer service skills

• Team player

• Ability to solve problems involving several options

• Strong organizational and time management skills

• Excellent written and verbal communication skills

Compensation

Commensurate based on qualifications & experience per hour

Position Type

Full-Time

Benefits

Benefits include medical, dental, vision, life insurance, short-term disability, company match 401K, vacation, and holiday pay.