Staff Accountant

Staff Accountant
Reports To: Chief Financial Officer
Department: Finance & Accounting Position Summary

The Staff Accountant is responsible for supporting the day-to-day accounting operations of a fast-paced premiere operator of on-site, immersive activations. This role ensures the accuracy and integrity of financial records through timely account reconciliations, journal entries, month-end close activities, payroll processing, and financial reporting. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while maintaining a high level of accuracy.

Essential Duties and Responsibilities
General Accounting
• Prepare and post monthly journal entries, including accruals, prepaid expenses, payroll, and other recurring entries.
• Maintain the general ledger and ensure transactions are recorded accurately and timely.
• Assist with month-end and year-end close processes.
• Analyze account activity and investigate discrepancies.
Bank and Account Reconciliations
• Perform monthly bank reconciliations for multiple operating and payroll accounts.
• Reconcile balance sheet accounts and ensure supporting documentation is maintained.
• Research and resolve outstanding reconciling items.
Credit Card Administration
• Reconcile corporate credit card accounts and employee expense reports.
• Review transactions for coding accuracy and compliance with company policies.
• Follow up with employees regarding missing receipts or coding discrepancies.

Payroll Processing
• Process bi-weekly payroll accurately and on schedule.
• Review payroll reports for completeness and accuracy prior to submission.
• Maintain payroll records and assist with payroll tax reporting and compliance.
Financial Reporting
• Prepare monthly financial reports and project summaries for Account Managers and department leaders.
• Assist in the preparation of monthly management reporting packages.
• Provide financial analysis related to project profitability, expenses, and budget-toactual performance.
• Support management with ad hoc financial reporting requests.

Accounts Receivable and Project Support
• Assist with project billing and revenue recognition processes as needed.
• Work closely with Account Managers to ensure project costs are properly tracked and reported. • Monitor project expenses and identify potential issues affecting profitability.
Audit and Compliance
• Maintain organized accounting records and supporting documentation.
• Assist with annual audits, tax preparation, and other compliance requirements.
• Support the implementation and maintenance of internal controls and accounting procedures.

Qualifications Education and Experience
• Bachelor’s degree in Accounting, Finance, or related field required.
• 5–8 years of accounting experience required. • Experience in a project-based, agency, marketing, event, or experiential services environment a plus.
• Payroll processing experience preferred. Knowledge, Skills, and Abilities
• Understanding of generally accepted accounting principles (GAAP).
• Experience with month-end close and financial statement preparation.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and financial analysis.
• Experience with accounting and payroll software.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.